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Lucile Packard Children's Hospital Stanford PCS Contracts Administrator - Phar-Drugs Sold to Pt-IP (1.0 FTE, Days) in Palo Alto, California

Patient Services

1.0 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Patient Care Services Contracts Administrator is responsible for all service, quality, and purchasing contracts in the Patient Care Division. Works with Patient Care leaders and vendors to negotiate contracts which adhere to the hospital's/department's policies and meet the operational needs of the department. Responsible for ensuring contracts are renewed and evaluated on time. Provides guidance to Patient Care leaders about key terms, explains relevant positions to vendors, and educates departments about contracting processes. Monitors performance of vender providing services. Serves as main point of contact when purchasing large capital pieces of equipment to ensure proper contracts are in place.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

• Oversees the administration of contracts for Patient Care Services from inception to execution. Responsible for ensuring compliance with negotiating contract language, structuring, and/or administrating contractual documents.

• Reviews and negotiates contractual details, including specifications, price, date of delivery, and other contractual provisions.

• Works with department leaders as well as the Contracts Administration to structure contracts ensuring compliance with department policy, government specifications, and any other requirements.

• Manages existing contracts, ensuring that money, services, and goods are received on time. Routinely reviews existing contracts ensuring terms of the contract meet the needs of the department and, as needed, modify and update associated documentation. Communicate changes to department leadership as needed.

• Establishes business relationships with vendors and ensures they are able to meet needs of Patient Care Services.

• Participates in ordering, data control, and collection of metrics. Benchmarks spend of products being requisitioned. Produces quotes and estimates for potential new contracts.

• Prepares proposal for large RFP projects across the institution. Assists in procurement of capital products for Patient Care Services as needed.

• Maintains accurate records of contract documents.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's degree in a work-related discipline/field from an accredited college or university.

Experience: Five (5) years of progressively responsible and directly related experience.

License/Certification: Non Required

Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

• Ability to analyze data, interpret results, and draw conclusions.

• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation.

• Ability to prepare documentation which is organized, accurate, and clear.

• Ability to prioritize work by making informed judgments and to develop solutions for complex problems.

• Ability to read, comprehend, and draft technical documents.

• Ability to make effective oral presentations and prepare concise written reports to a variety of audiences.

• Ability to research and interpret relevant regulations, guidelines, and standards.

• Ability to review complex solicitations and prepare specialized and/or non-routine response for proposals, bids, and contract modifications.

• Knowledge of contract language.

• Knowledge of technical, professional and business in the fields of healthcare.

• Knowledge of computer systems and software used in functional area.

Equal Opportunity Employer

L ucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance. REQNUMBER: 13809-1A