Campus Pride Jobs

**Position Announcement: Executive Assistant

*ASM Global, the worlds leading provider of innovative venue services and live experiences. The companys elite venue network spans five continents, with a portfolio of more than 325 of the worlds most prestigious arenas, stadiums, convention and exhibition centers and performing arts venues. The Palm Springs Convention Center and Bureau of Tourism is actively recruiting for:

**Assistant Executive Assistant: For more information about our organization, please visit the following web sites: www.asmglobal.com or www.palmspringscc.com

[Apply at:

**POSITION SUMMARY *The Executive Assistant will provide high-level administrative support to the General Manager and other senior staff on a broad range of responsibilities and has access to and regularly works with sensitive and highly confidential information. Assignments vary and require a high level of critical thinking and interpersonal skills. This position requires self-direction, self-motivation and the ability to manage multiple tasks with keen attention to detail.

**ESSENTIAL RESPONSIBILITES

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• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Provides phone coverage for front desk as needed
• Answers questions about organization and events.
• Assists and support General Manager with phones, mail, reports, schedules and related projects.
• Schedules General Managers recurring meetings with staff and/or city officials.
• Prepares presentations and reports using software such as Microsoft Office, Excel, Word, and PowerPoint.
• Coordinates meetings dates and prepares agendas for General Manager or Executive staff.
• Coordinates with venue staff regarding food and beverage needs, menus and A/V needs.
• Creates and mail (or email) meeting notices, invitation, etc.
• Assists Executive Management Team in special projects.
• Assists with travel arrangements as needed.
• Attends monthly safety meetings, take and maintain safety meeting minutes.

Other: **

• Promotes and fulfills ASM Global goals and brand promise
• Participates in safety programs to achieve safety goals.
• Maintains and develops position processes and information.
• Assists the department and organization with various projects and special assignments as needed.
• Performs other assigned duties as requested.

**QUALIFICATIONS *To perform this job successfully, an individual must be able to pe