Job Information
St. Johns Ship Building Inc Administrative Assistant (Admin Assistant) in Palatka, Florida
The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the President. This is a position that requires a high degree of professional and ethical accountability.
Key Performance Indicators (KPI) are as follows: return calls and emails and correspondence within 24 hours; create all documentation and projects for the President on time 95% of the time; ensure that correspondence is highly accurate and ready for distribution. Messaging will need to be effective and timely.
DUTIES AND RESPONSIBILITIES Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Assist the President with all tasks and projects assigned. Handle all solicitations for President. Manage record keeping, files, and documents for the President. Develop a contact list/business card file. Create and prepare any company messaging for trade shows, print and electronic copy. Act as the point of contact for visitors to the President. Handle travel arrangements and lodging for company employees/visitors. Assist with legal or financial document preparation. Organization and documentation of weekly management meeting minutes.
POSITION QUALIFICATIONS Verbal and written communication skills. Interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software. Education: High school diploma required, Bachelor's degree in Business Administration or related field preferred. Experience: Four years of related experience required.
PHYSICAL DEMANDS Physical Demands Lift/Carry StandO (Occasionally) Walk O (Occasionally) Sit F (Frequently) Handling / FingeringO (Occasionally) Reach OutwardO (Occasionally) Reach Above ShoulderO (Occasionally) ClimbO (Occasionally) CrawlO (Occasionally) Squat or KneelO (Occasionally) BendO (Occasionally)
10 lbs or lessF (Frequently) 11-20 lbsO (Occasionally) 21-50 lbsO (Occasionally) 51-100 lbsN (Not Applicable) Over 100 lbsN (Not Applicable)
Push/Pull12 lbs or lessN (Not Applicable) 13-25 lbsN (Not Applicable) 26-40 lbsN (Not Applicable) 41-100 lbsN (Not Applicable)
N (Not Applicable)Activity is not applicable to this occupation. O (Occasionally)Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently)Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly)Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements Vision (Near, Distance, Color, Peripheral, Depth Perception) Sense of Sound (hear alarms and radios) Sense of Touch
WORK ENVIRONMENT Indoor Environment/Office Environment/Heated/Air Conditioned Must be able to access and navigate each department at the organization's facilities.