Job Information
Washington Department of Fish and Wildlife Administrative Operations Support Analyst - Management Analyst 3 in Olympia, Washington
Working Title- Administrative Operations Support Analyst
Classification- Management Analyst 3
Job Status- Full-Time/Permanent
WDFW Program- Habitat Program -- Administrative Operations
Duty Station- *Olympia, Washington -- Thurston County
* Although this is a hybrid opportunity, the successful incumbent must reside within the State of Washington and must be available to report to the duty station located in Olympia, Washington as needed. The selected candidate may be able to telework/work remotely up to 2 days per week at the discretion of the supervisor.
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Embrace this role to provide project management, data management and analyst support to the Science Division (SD), and support other Sections and Divisions within the Habitat Program.
With your experience, you will assess SD needs and identify opportunities for process improvement.
We are seeking a candidate to support coordination and facilitation of important technical projects for the Habitat Science Division.
WHAT TO EXPECT
Among the varied range of responsibilities held within this role, this position will:
Operational Support for Science Division (SD).
- Develops and maintains the SD's project schedule by collecting project information from each section, developing, and managing the scheduling database, and reporting to Division and Section Managers for direction on any adjustments or corrections.
- Collects, compiles, and analyzes information and data for internal and external reporting.
- Assists SD with Spending Plan development and updates. Tracks contract spending and communicates changes in work schedule that impact contract spending to SD leadership, Habitat Budget staff, and Administrative Operations Manager.
Contract Support.
- Serves as a central point of contact within Habitat Program for contract support (IMW, Chehalis ASRP, Ecology Water Right Review IA, CMER, Chehalis ASRP).
- Serves as a point of contact for contract coordination between RCO and the SD's Habitat Assessment and Monitoring Section.
- Gathers information for future scheduling and compiles tracking data for review.
- Assists in the development and preparation of monthly reports for activities associated with contracts through collection and analysis of project information.
Information and Database Management.
- Assists in the development and management of a database for regional technical assistance requests and Habitat Science Division.
- Research platform options and makes recommendations to Habitat Science Division leadership, supervisor, and Administrative Operations Manager.
- Oversees development and implementation of database.
- Creates training materials and provides training to staff.
- Manages and updates database as needed.
- Assists SD in development and maintenance of a database for training materials and a library of resources. Coordinates with other Habitat Program Divisions on material delivery.
- Provides additional records management support for the SD by developing and maintaining a file system and archiving appropriate files.
- Assists National Resource Building Librarian with database documenting interlibrary loans (papers and books) to ensure compliance with loaning libraries.
General Operational Support for Science Division/Other duties as assigned.
Provides project and process management support as