Job Information
Washington Department of Fish and Wildlife Administrative Operations Executive Support Analyst - Management Analyst 3 in Olympia, Washington
Title- *Administrative Operations Executive Support Analyst *Classification- *Management Analyst 3 *Job Status- *Full-Time/Permanent *WDFW Program- *Habitat Program -- Administrative Operations Division *Duty Station- Olympia, Washington -- Thurston County
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This recruitment has been re-opened to increase the applicant pool and will be posted until December 22, 2024. If you applied previously, your application is still under consideration and you do not need to re-apply. Application review is ongoing, submit your application materials as soon as possible. This recruitment may be closed at any time.
*This is an opportunity to provide essential administrative and confidential support for the both the Habitat Program Director and Deputy Program Director. *
Envision yourself enhancing operational efficiency across the entire program by applying your expertise in project management, strategic planning, and data management.
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What to Expect-
Among the varied range of responsibilities held within this role, the Administrative Operations Executive Support Analyst will,
Provide direct administrative and confidential secretarial support to the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager):
- Manage email, calendars, and travel for PD/DPD and Admin Ops Manager, including meeting logistics.
- Act as correspondence gatekeeper by reviewing, editing, and preparing correspondence.
- Track and monitor important information including keeping PD/DPD informed (daily) of potential problems, issues, and need-to-know actions.
- Track internal and external meetings requests and provide scheduling assistance.
- Screen and track documents for PD/DPD signature.
- Assist in the programs response to public records requests including file management and records searches on behalf of the PD/DPD/Admin Ops Manager.
- Serve as a records manager for the PD/DPD by developing and maintaining a file system and archive appropriate files.
- Serve as delegate for PD/DPD to approve Total Time, TEMS, training requests, and other administrative approvals.
Operational and project support for Habitat Program:
- Support and conduct special projects on behalf of the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager).
- Conduct research on short- and long-term projects that may require significant outreach and coordination.
- Track down details, makes recommendations, and resolves issues that require law, policy and rules research in order to brief the PD/DPD. Issue response may require both internal and external coordination.
- Serve as an effective communications link and reliable source of information for others.
- Act as a communication channel for management by knowing whom to inform of changes or new developments and ensuring they receive clear communications.
Provide administrative support to the Habitat Program Senior Management Team (SMT):
- Attend SMT and other management team meetings, take meeting minutes and coordinate and track short- and long-term agenda items, assignments, and important topics for various management team forums.
Assist with development and review of reports, briefings, and presentations.
Working Conditions:
Work setting, including hazards:&nbs