Job Information
International Rescue Committee Finance Assistant in Odesa City, Ukraine
Requisition ID: req52465
Job Title: Finance Assistant
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Odesa, Ukraine
Work Arrangement:
Job Description
As this is a fluid and rapidly changing context, this position's location and the assignment's length may change based on the program’s needs.
Job Overview/Summary:
SCOPE OF WORK:
The Finance Assistant reports to the Finance Officer / Manager. She/he supports the Finance Officer in managing all aspects of day-to-day operations of the accounting department in the Field office, He/she will assist in the implementation of Finance policies, procedures, and systems and ensure compliance with IRC procedures and guidelines.
Responsibilities:
Assist with making payments to suppliers, contractors, and program staff based on approved documents and in line with authority delineation.
Ensure scrutiny of the entire bill for accuracy and receipt of goods before processing payment.
Be responsible for documentation and preparation of cash vouchers for all cash transactions related to the station office.
Ensure all transactions follow IRC accounting policy, Donor restriction, and generally accepted accounting principles.
Maintain confidentiality of all financial and other job-related information.
Ensure proper documentation and filing of all financial documents.
Prepare and process day-to-day financial transactions and implement internal control procedures per IRC policies and procedures.
Assist in collecting financial needs for the office each week.
Submits payments to the bank for processing.
Finance/Budgeting
Act always following local law and standards of accounting practice.
Review the budget to gain a clear understanding of budget guidelines and instructions
Review funding allocations to enable proper guidance to programs and proper coding.
Provide training to program staff on finance issues.
Produce monthly and quarterly reports to be reviewed by your supervisor
Common duties
Follow any new procedures and guidelines designated in circulars from Country Director
Perform other duties as may be assigned by your supervisor
Requirements
Diploma in Accounts or bachelor’s degree in accounting from a recognized College/Institutions.
Experience
A minimum of two (2) years of accounting experience. Computer literate with significant knowledge/experience in excel
Skills
• Able to work in a high-pressure situations,
• Ability to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others
• Self-motivated, honest, highly responsible, and punctual
Languages Requirements: Fluency in Ukrainian and English.
IRC employees are eligible to the following benefits:
• Competitive salary
• Purposeful job and development opportunities
• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave
PROFESSIONAL STANDARDS
IRC builds diverse and inclusive teams of professionals who promote team engagement, inclusion and cohesion, critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
The International Rescue Committee is determined to protect the people it serves, its staff and any person associated from all kinds of harm, abuse, and violence, including sexual exploitation, abuse and harassment. It is committed to taking all necessary preventive measures and creating an environment where people feel safe and can report misconduct. IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. The IRC also operates and enforces a set of complementary institutional policies to protect clients and staff from harm and abuse through the Adult and Child Safeguarding policies, the Respect at Work and Harassment-free Workplace policies, the Anti-retaliation and Reporter Protection policy, which are complemented by the IRC Global Reporting guidelines. These commitments are accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.
Where misconduct is alleged, IRC follows a Zero-tolerance approach and takes all necessary actions and corrective measures. The IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients. IRC is also an active member of the Inter-Agency Working Group on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people who are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.