Job Information
HNTB Part Time - Administrative Assistant in Ocoee, Florida
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails general administrative responsibilities to support a team of professionals. Under limited supervision, provides general administrative support to managers and other department staff. Administrative functions may include: maintaining calendars, scheduling meetings, making travel arrangements, preparing expense reports, assisting with fleet maintenance, and ensuring the team is ready to support the Florida’s Turnpike.
The selected candidate will join a talented group of professionals supporting the Florida Department of Transportation. We operate in a fast-paced environment and are looking for a self-starter who enjoys a challenge. If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.
What You’ll Do:
Maintains calendars and schedules appointments.
Coordinates and schedules meetings and prepares meeting agendas.
Coordinates and arranges travel and accommodations, and prepares travel itineraries.
Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
May perform data input and prepare forms in support of the manager or department.
Performs other duties as assigned.
What You’ll Need:
High School Diploma/GED or equivalent
2 years related administrative experience
What We Prefer:
Ability to maintain confidentiality
Planning, time management, and organizational skills
Ability to balance multiple tasks and changing priorities
Proficiency with Microsoft products:Outlook, Word, Excel, PowerPoint.
Ability to drive a vehicle.
Ability to lift small boxes, etc.
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
#AJ #Administration
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Locations:
Ocoee, FL (FTE Turnpike Headquarters)
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Part time
Job Category: Administration Group
ReqID: R-23660