Job Information
Aston Carter Administrative Assistant in Oakland, New Jersey
Job Title: Administrative Assistant
Job Description
The Administrative Assistant will sit at the front desk of the office, greeting visitors and handling deliveries, with occasional auditors visiting a few times a year. The primary focus of this role is to support the sales and customer service teams while managing visitor greetings and phone inquiries.
Responsibilities
Facilitate customer requests within reasonable time frames, including order status and tracking, directing customers to appropriate departments, and facilitating internal conversations to meet customer needs and expectations.
Answer and direct email and phone inquiries.
Greet visitors and guests warmly, ensuring they are properly signed into the building and directed to the appropriate department or employee.
Accurately perform data entry and document filing.
Learn various daily tasks to serve as a backup when necessary.
Support meetings for management, including preparing conference rooms, coordinating food orders, and setting up support technologies.
Exercise considerable judgment and discretion.
Distribute daily internal and external mail; send and distribute faxes.
Compose, type, and distribute professional correspondence and memoranda, emails, and faxes.
Maintain the filing system.
Meet and greet visitors.
Order and maintain supplies.
Perform general clerical duties including filing, photocopying, faxing, and mailing.
Assist with special projects as assigned.
Meet annual KPIs.
Perform other related duties as assigned by management.
Essential Skills
Administrative support experience
Data entry skills
1+ years of administrative support experience
Basic understanding of MS Excel and ability to work in a spreadsheet
Strong communication skills
Additional Skills & Qualifications
Minimum High School degree
1-2 years’ experience as an Administrative Assistant is a plus
Knowledge of Microsoft Office, Office 365, printers, and fax machines
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Work Environment
The position is onsite Monday-Friday from 8am-5pm. The office is located in a facility that manufactures seasoning blends, resulting in various food scents, primarily onion powder. The Administrative Assistant will be stationed at the front desk but will work in close proximity to the sales and marketing team in the same cubicle area, ensuring they are not completely isolated.
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to kvespia @astoncarter.com along with your availability for a 10-minute phone call!
Pay and Benefits
The pay range for this position is $22.00 - $23.00
• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oakland,NJ.
Application Deadline
This position will be accepting applications until Jan 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.