Campus Pride Jobs

Hours: *8:30 AM - 4:30 PM *PREFERRED QUALIFICATIONS 

• Must be a veteran of the Armed Forces of the United States who received an honorable discharge or if a qualified veteran is not available the spouse, surviving spouse, child, or parent of a veteran, per Ohio Revised Code 5901.01.
• High school graduate required; an Associates Degree or higher, from an accredited college/university, in Office Management, Secretarial Science, or related course of study preferred.
• Five (5) years of strong secretarial experience desired; experience as an Administrative Assistant preferred.
• Strong telephone and face-to-face communication skills with all types of individuals, including those with emotional and physical disabilities, who may be experiencing problems associated with Post Traumatic Stress Disorder, substance abuse, homelessness, etc.
• Ability to comfortably communicate with all levels of county and outside agency personnel.
• Must be a team player possessing the capability to work with personnel at all levels of the reporting structure.
• Ability to accurately type a minimum of 40 words per minute.
• Excellent computer keyboard and database entry skills with a strong working knowledge of Microsoft Word, Excel, PowerPoint, etc.
• Ability to operate a variety of office equipment including, but not limited to, copy machines, fax machines, multiple-line telephone, etc.
• Excellent grasp of grammar, punctuation, etc., required to prepare correspondence, meeting minutes, etc.
• Excellent time management skills, including the capacity to maintain client medical transportation appointments.
• Basic knowledge of veteran and dependent benefits and assistance, as well as the various organizations that provide these benefits. Demonstrated appreciation and advocacy for veterans and their dependents.
• Neat, professional appearance to properly greet the public and represent the Ottawa County Veterans Service Office (OCVSO).
• Must pass required background investigation and drug/alcohol abuse evaluation.

ESSENTIAL DUTIES

Relieves the Ottawa County Veterans Service Commission (OCVSC) Board of Commissioners of non-routine administrative responsibilities including:

• Attending all open board meetings for the purpose of recording minutes.
• Generating open board meeting minutes.
• Distributing working board meeting minutes in hardcopy format to Commissioners.
• Preparing board correspondence, from draft copy; edits documents to ensure accuracy and correctness; submits documents for review, approval, and signature of the board; maintains copies of documents in organized files; and maintains electronic back-up files of documents.
• Providing decisions, resolutions, correspondence, etc., of the OCVSC Board of Commissioners to other county agencies and/or departments, county officials, veteran organizations, etc.
• Developing and maintaining all files on behalf of the OCVSC Board of Commissioners' records.

Performs administrative support to the OCVSC Board of Commissioners, including, but not limited to:

• Maintaining the board meeting schedule.
• Ensuring public notification of the board meeting schedule to include changes and cancellations.

Performs administrative support to the OCVSC Transportation Program, including, but not limited to:

Maintaining client medical transportation appointments, which includes initial scheduling, changes, and/or cancellations.

Providing courtesy call the day before scheduled transportation appointment to each client confirming departure time and pickup location.

Maintaining work schedule for OCVSO drivers on a weekly basis.

Ensuring OCVSO drivers are aware of all scheduling changes, as appropriate.

Ensuring client informati