Job Information
City of Norfolk, Virginia Fiscal Monitoring Specialist I in Norfolk, Virginia
Fiscal Monitoring Specialist I
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Fiscal Monitoring Specialist I
Salary
$46,589.00 - $76,023.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12162
Department
Human Services
Division
Division of Social Services
Opening Date
06/21/2024
Closing Date
7/1/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.
The Finance Unit within Administrations and Operations plays a pivotal role in the functioning of NDHS. Their responsibilities include:
Processing Accounts Payable and Receivable: This involves managing the agency’s debts and credits, ensuring timely payments and receipts.
Managing Funding: They are responsible for overseeing the agency’s financial resources, ensuring they are allocated and utilized efficiently.
Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk.
The NDHS is seeking to fill a Fiscal Monitoring Specialist I position in their Fiscal and Business Services division.
The selected candidate will perform the following duties:
Initiate, terminate and/or cancel purchase/credit orders for foster children via a Service Initiation Request (SIR), Fiscal Summary, VEMAT, FAPT notes or KIDS’ Line call.
Support Leadership by providing timely and accurate foster care data summaries and reports.
Provide information and/or documentation as well as act as a liaison to outside auditors, federal/state/local government regulators, other agency stakeholders, as requested by management, in a timely manner.
Assist in development and maintenance of effective and efficient written processes and procedures for recording of purchase orders, program funding coding, and other purchase of service cycle activities based on NDHS/City of Norfolk policies.
Provide staff with foster care and adoption demographic information for State and Local reports upon request.
Prepare/create purchase order reports in compliance with Federal/State/Local guidelines in a timely and accurate manner.
Responsible for accurate record retention in compliance with Federal/State/Local guidelines.
Functions in a high-volume, demanding office environment and handles multiple priorities with ease while maintaining professional rapport at all times.
Complies and maintains records, statistical information, and reports in final form.
Mentor and participate in training activities as needed.
Perform other duties as assigned by supervisor.
Departmental Hiring Salary Range: $46,589- $53,577
Essential Functions
Essential functions include but are not limited to:
Have an in-depth/expert awareness of the processes and their requirements for which your tactical function is principally responsible.
Be proficient in all the software & technology required to fulfill or exceed process standards for which your tactical function is principally responsible.
Stay current with industry knowledge (Federal, State, and Local government policies and guidelines) that affects your tactical function and the organization’s vision, mission, goals, and interests.
Knowledge of intermediate and effective communication techniques to effectively listen to co-workers/stakeholders and modify interviewing style to meet the communication needs. Communicate clearly and concisely in English verbally and in writing.
Knowledge of Child and Family Services funding guidelines.
Working knowledge of Purchasing principles and practices, including problem resolution.
Working knowledge of Microsoft Office software, including Word and Excel.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Two years experience.
Additional Information & Requirements
Must be proficient in using Microsoft Office programs, especially Excel and Word.
Signing Bonus: This position is eligible for a one-time $5,000 signing bonus.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
03
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Associate's Degree
Bachelor's Degree
Master's Degree or higher
05
How many years of experience do you have performing complex purchasing, and/or accounting functions?
No experience
Less than 1 year of experience
2-3 years of experience
3-4 years of experience
5 or more years of experience
06
How many years of experience do you have providing office/administrative support in a professional business environment?
No experience
Less than 1 year of experience
2-3 years of experience
3-4 years of experience
5 or more years of experience
07
Describe your experience reviewing and processing claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
08
Do you have experience with Microsoft Word, Excel, Outlook, Access and PowerPoint or another spreadsheet?
Yes
No
09
If you answered "Yes", to the previous question, please describe your experience. If you answered "No", type "N/A".
10
Do you have experience composing professional business documents such as letters and memos?
Yes
No
11
If you answered "Yes", to the previous question, please describe your experience. If you answered "No", type "N/A".
12
Do you have customer service experience?
Yes
No
13
If you answered "Yes", to the previous question, please describe your experience. If you answered "No", type "N/A".
14
Please explain a previous or current work environment that you have worked in that required extensive practice of client confidentiality.
15
Have you ever worked, volunteered, or completed an internship with the Human Services Department with the City of Norfolk?
Yes
No
16
If you answered yes, please tell us where, when, and what duties you performed for the Human Services Department with the City of Norfolk.
17
Please provide the name, email address, and phone number of your current or most recent supervisor
18
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
19
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
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