Job Information
TEKsystems Executive Assistant in Norfolk, Virginia
As the Executive Assistant
If you’re ready to explore the next step in your career:
You’ll enjoy…
Career Opportunities – Tons of growth opportunities for your career
Standard Hours – 100% in office role. Monday-Friday (8:00 am - 5:00 pm)
Competitive Pay - $24+/hr (depending on experience)
Expedited Interviews – Access to additional Resume support and pre-interview questions
Great Benefits – Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k)
Top Local Company – Join one of the largest employers and medical offices within Central Virginia and Hampton Roads area
A day in the role…
Administrative office of a large pediatric practice is seeking an experienced full-time executive administrative assistant to support the CEO and CFO.
Candidate must be comfortable and have a history of success managing a high volume of tasks and short deadlines with an extraordinary attention to detail.
Candidate must be highly self-motivated with advanced initiative and intuition.
Candidate must have the ability to multitask and possess strong organizational and communication skills.
Position requires the ability to work independently and to staff occasional early mornings and late evenings.
Detailed Duties:
• Act as point of contact between executives and internal or external colleagues
• Support the calendar, management for CFO and CEO –look at calendar ahead of time to make sure they are prepared for the meeting
• Getting meetings coordinated with physicians
• Editing employment contracts (other representatives write the contract) they need to be able to proofread fix all grammatical errors
• Schedule, organize and set up all aspects of virtual and in person meetings
• Determine priority of matters of attention for the executives; redirect matters to staff or handle matters personally, as appropriate
• Keep executives advised of time sensitive and priority issues, ensuring appropriate follow up
• Employment/Partner contract preparation
• Make travel arrangements and detailed travel itineraries
• Attend meetings and take minutes; prepare the initial draft of minutes and summaries
• Produce reports and presentations
• Distribute agenda materials for scheduled meetings
• Maintain filing database and look for ways to improve current systems
• Compose and prepare letters relating to routine correspondence from executives
• Provide coordination, monitoring and communication of projects within the administrative offices
- Company event planning
Necessary Skills and Strengths:
Microsoft Outlook | Microsoft Word | Microsoft Excel | Microsoft PowerPoint | Editing & Proofreading High Level Documents | C-Suite Experience | Strong Organizational and Time Management | Calendar Management | CEO & CFO Contact | Strong Literary Proficiency | Healthcare Admin | Fast Paced Environments
Core Experience:
Executive Administrator (3+ years of experience)
Bachelor's Degree (required)
High Level Administration
Healthcare Administration (preferred)
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.