Job Information
Robert Half Receptionist in Newport Beach, California
Description We are seeking a Receptionist for our operations based in Newport Beach, California. As a Receptionist, you will be the first point of contact for our company, managing front desk activities, including distributing correspondence and redirecting phone calls. This role offers a contract to permanent employment opportunity.
Responsibilities:
• Manage multi-line phone system, ensuring all calls are answered promptly and directed to the appropriate personnel.
• Deliver exceptional customer service, addressing customer inquiries and resolving any issues.
• Maintain accurate data entry records, ensuring all customer information is up-to-date.
• Manage email correspondence, ensuring all messages are answered in a timely and detail oriented manner.
• Utilize interpersonal skills to interact with clients, colleagues, and visitors.
• Proficient in using Microsoft Excel, Outlook, and Word to manage and organize files and schedules.
• Responsible for maintaining the kitchen area, ensuring it is fully stocked and clean.
• Manage mail distribution, ensuring all mail is correctly sorted and delivered.
• Schedule appointments using Microsoft Outlook, ensuring all meetings are accurately recorded and updated as needed.
• Organize files and documents, ensuring all paperwork is correctly filed and easily accessible. Requirements
• Minimum of 1 year experience in a similar role
• Proficiency in answering a multi-line phone system
• Exceptional customer service skills
• Bachelor Degree is preferred
• Excellent email correspondence abilities
• Strong interpersonal skills
• Proficient in Microsoft Excel
• Proficient in Microsoft Outlook
• Proficient in Microsoft Word
• Ability to organize files efficiently
• Proven experience in scheduling appointments
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .