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Rutgers The State University Program Coordinator II in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator II
Job Category Staff & Executive - Administrative & Support
Department Honors Living-Learning-HLLC
Overview
The Honors Living-Learning Community (HLLC) is a transformative college access and success program that fosters the academic, social, and personal development of talented students from all walks of life with a desire to make a difference in their communities and beyond. With an innovative curriculum centered on themes of "Local Citizenship in a Global World," HLLC students will live and learn at Rutgers University-Newark (RU-N) with students from all over the world. For too long, traditional measures of student potential used in American higher education have been inadequate, missing wide swaths of our populations whose excellence is not readily detected using limited instruments such as SAT and ACT scores. The Honors Living-Learning Community (HLLC) is a signature initiative growing out of our strategic plan that starts by considering anew the notions of talent and excellence.
Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator II. Reporting to the Associate Dean, this position provides administrative support to unit management by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating unit operations.

This position is responsible for and not limited to the following:
  • Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
  • Provides routine and non-routine information and explanations to clients.
  • Creates informational materials; provides general unit supporting research, analysis, and proposal data; prepares, processes, and controls records, statistics, reports and documents; and/or performs some fiscal support functions.
  • Schedules appointments, arranges and coordinates design and logistics for events and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.
  • May serve as liaison within and outside unit.
  • Works under general supervision, within established work parameters.
  • Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
  • Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 50065.00
Annual Mid Range Salary 62252.00
Annual Maximum Salary 74438.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices. Also requires a minimum of two years relevant experience in an administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires the ability to multitask and meet deadlines effectively.
Preferred Qualifications
  • At least five years' administrative experience.
  • Experience in an academic setting. Familiarity with developing website content preferred.
  • Experience with first generation college, Newark students, and those from a diversity of communities related to class, gender, sexual orientation, race, religion, ability, etc.
Equipment Utilized
  • Coordinator uses the entirety of the Microsoft Office platform - WORD (for standard word processing,) PowerPoint (for presentations,) Access (for data management,) Excel (for report production,) and Publisher.
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST2328
Posting Open Date 10/15/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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