Job Information
City of New York Systems Administrator/Special Assistant to the Deputy Controller in New York, New York
Job Description
ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF ADMINISTRATIVE MANAGER EXAM NO. 1552 ARE ELIGIBLE TO APPLY.
The New York City Department of Health and Mental Hygiene, a recognized leader and innovator in public health and mental hygiene services nationally and internationally. The Bureau of Controller within the Division of Finance requests to hire an Administrative Manager level I to perform the duties of a Sr. Systems
Administrator/Special Assistant to the Deputy Controller.
Duties will include but not limited to:
- CityTime Administrator for DOHMH and OCME.
-CityTime Administrator for both agencies, is responsible for implementing newly hired employees, creating new approval organizations and new schedules, assigning approvers, assigning newly hired staff to their appropriate orgs and approvers, removing inactive employees, creating new parents and children of the org tree.
Responsible for the maintenance of the CityTime Organizational chart – cleaning up of misaligned approver/employee assignments.
The CityTime liaison between the agency’s program areas, Payroll and the oversight agency - OPA and must troubleshoot problems where and when necessary to ensure that the system is working as it should. She logs Remedy tickets with OPA and follows up for resolutions. She responds to the ServiceNow tickets timely and ensures that employees are correctly placed in the CityTime respective work units in the organizational tree.
Handles special assignments and projects given to her by the Executive Director of Payroll.
-These assignments will include but not limited to – researching contracts due to inquiries from OLR, reviewing unauthorized use of leave balances, using CHRMS reports to assist with auditing of various leave banks, researching systemic issues that result from CityTime updates.
Responsible for coordinating with the Employee Relations Unit when agency has a blood drive to credit staff with the 3 hours of comp time for valid blood donation.
Responsible for monitoring the one-year expiration of the blood comp by running monthly reports to decrement the time for the staff member.
Running monthly reports to decrement the vaccine comp time to determine yearly expiration.
Transferring separating staff from their active parent node to the inactive Separation leave status node – for DOHMH and OCME staff.
Process the leave break down for staff separating from the agency and submitting the inactive date for processing to HR.
Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
- Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.