Job Information
New York Road Runners Studio Production Specialist in New York, New York
About NYRR
New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people, and has grown from a local running club into the world’s premier community running organization. NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.
NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.
Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit www.nyrr.org .
At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.
New York Road Runners is an Equal Opportunity Employer
About the Department
Marketing
New York Road Runner’s Brand Marketing and Communications is charged with managing the organization’s creative services, editorial, advertising, and digital operations. The team’s efforts build upon NYRR’s recent brand initiative and Run for Life platform as the organization seeks to tell the bigger NYRR story of huge positive impact; our ongoing focus on broadening our engagement with runners of all types; our efforts to strengthen our alignment with, and support of, our corporate partners; and our opportunity to unlock the power of our community in supporting our youth- and cause-related efforts.
About the Position
This exciting new position includes responsibility for the production lifecycle of a wide variety of signage, graphics, branded environment, and way-finding projects, serving as the critical connection between the design team, the Sponsor Partnership, Brand Marketing, and Event Development and Production Team.
The Studio Production Specialist will oversee vendor sourcing and relationship management, final preflight and file prep of graphics projects, production timeline management, technical specification and budget management for a variety of internal graphics deliverables including but not limited to, event site signage, retail (NYRR Run Center), experiential, and general outdoor.
The Studio Production Specialist will be a key player in the larger interdepartmental teams responsible for the delivery of branded environments and experiences across all NYRR platforms.
Job Responsibilities (primary and secondary duties) :
Work closely with Stakeholders to procure and produce signage for NYRR Races and Events.
Maintain and communicate master schedule for asset production for all departments of NYRR.
Communicate vendor production timelines, production and delivery status, vendor quotes and cost tracking for all creative projects.
Maintain daily contact with cross-functional leads on the development and approvals for all projects.
Track projected budgets, assist in reconciliation of invoices for non-signage creative purchases, and record actual costs in Studio Logs. Become familiar with billing and budgeting procedures; report and assist in creative budget planning. (NetSuite)
Collaborate with Brand and Creative Studio Leads to support processing of quotes, POs, vendor invoices and check requests, coordinating with Finance Department (NetSuite).
Assist with the creation and tracking of vendor and consultant agreements. (SalesForce).
Assist the Brand Creative Studio Leads as needed (Production, Design, Video and Photo) to support creative development process. Assist the Brand Creative Studio Leads as needed (Production, Design, Video and Photo) to support creative development process.
Reconcile Studio cost tracking and create projected budgets for future projects.
Collaborate with the Creative Brand Studio team on projects as necessary.
Job Requirements:
Experience:
3+ years of relevant vendor management and budgeting experience, preferably in agency or events environment
Project trafficking experience
Asset production experience (Print, Digital, Video, Photo)
Proven ability to learn new tools and technologies to support and implement new initiatives
Proven ability to work quickly, tracking the details of large volumes of fast-moving creative projects
Education & Certifications:
College degree preferred not required
Skills and Attributes:
Strong attention to detail
Experience managing multiple projects and multiple timelines within those projects.
Excellent written and verbal communication skills
Highly skilled in Microsoft Office for Mac (focus on Excel with functions, Power Point and Word)
Familiar with Adobe Creative Suite (Illustrator, InDesign, Photoshop)
Familiar with Google Docs
Familiar with Microsoft 365 (Teams, Sharepoint)
Experience using NetSuite, Adaptive and Salesforce a plus
Other Requirements:
Experience with Project Management tools a plus
Familiar with process of developing and launching new workflow tools, supporting staff training, and continuing agile (iterative) development of tools.
Weekend Work Requirements
All staff are required to work the NYC Half Marathon, Brooklyn Half Marathon, and the TCS NYC Marathon.
Salary: $65K
NYRR requires all employees to be vaccinated against COVID-19 unless approved for a medical or religious exemption.