Job Information
Numa Management Associates, LLC Legal Secretaries in New York, New York
Legal Secretaries
Posted on 13 December 23 by Numa Management
Albany, NY
$ - $
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Job Description Duties:
-Assist with processing DFS credit card charges in the Statewide Financial System (SFS)
verify coding of charges and ensure completion of supporting documentation
-Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts
preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding
-Assist with management of DFS subscriptions and memberships
record payments and maintain spreadsheets
-Assist with HBITS invoicing process
review invoices and timecards to ensure accuracy, request adjustments when necessary
-Perform various other duties in support of OFM office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.) Desired skills:
-Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel
-Strong attention to detail and organizational skills
-Reliability, time and attendance
-Ability to work effectively and professionally with vendors and DFS staff at all levels
-Excellent writing and communication skills