Job Information
MIRACORP Lease & Data Management Specialist in New York, New York
Lease & Data Management Specialist
Job Details
Job Location
New York, NY
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$50,000.00 - $60,000.00 Salary
Job Category
Admin - Clerical
Description
MIRACORP Inc. is a woman-owned firm specializing in federal government contract services and serves customers throughout the United States.
We are seeking an experiencedLease and Data Admin/Management Support Specialist who has a proven track record of leading a team onsite and can deliver.
Position Summary:
TheLease & Data Management Specialistwill support the US General Services Administration (GSA), working closely with GSA federal staff to ensure proper data management and timely processing of related actions and work requests in support of GSA’s Public Buildings Services (PBS) activities. This is a HYBRIDposition; the employee must work onsite at the GSA office in One WTC, NYC twice per pay period.
Responsibilities may include:
Entering data to various systems pertaining to management of leased building space.
Providing data Quality Assurance/Quality Control to maintain accurate data.
Running reports for QA/QC to be used for tracking purposes, as necessary.
Providing Data Retrieval/Analysis: research all documentation as necessary to process actions requested by Federal staff, analyze the request, and ensure data accuracy prior to input.
Participating in special projects related to data management including internal audits, federal and leased inventory, lease(s) archival, resolving System for Award Management (SAM) issues, researching data issues in our systems, physical paper filing and file maintenance, etc.
Researching, processing, and completing Reimbursable Work Authorization (RWAs). This consists of allocating dollar amounts received from Finance, processing payments against an RWA, and the completion and closeout of RWAs as approved by a proper Federal Government employee.
Transmitting all data to Finance through the appropriate system. Copying, distributing, scanning, and filing, including electronic filing, of related paperwork upon completion.
Creation and maintenance of budget reconciliation reports using spreadsheets.
Researching and analyzing Lease documents, Occupancy Agreements, and payments, reconciling financial disbursements and charges to client agencies when necessary.
Processing Change of Ownership requests to include obtaining the required documentation and legal approvals and preparing the Lease Amendment for the Lease Contracting Officer’s approval.
Processing Change of Address, Change of Payees, Electronic Funds Transfer requests & changes to include obtaining the required information, ensuring accuracy of information provided.
Preparing legal instruments such as Statements of Lease and Subordination, No Disturbance and Attornment Agreements (SNDAs) upon request to include researching Lease for required information, obtaining necessary Lease Administrator & Lease Contracting Officer input along with Legal Approval as needed.
Performing rental histories and analysis to resolve questions, concerns or discrepancies that are identified.
Assist in initiating the lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, and create project files.
Assist in establishing programmatic protocols and maintenance parameters for the establishment of any existing or new programmatic requirements under the responsibility of the Leasing Division.
Assist in developing and issuing communications to Lessors identifying the responsibility to comply with Small Business Subcontracting requirements, as well as perform follow up activities related to annual Small Business Subcontracting reporting.
Assist with program analytics for any number of Leasing related programs, measures and/or metrics management that can assist leadership in making critical decisions as it relates to workload management and informs good business decisions.
Learning and applying federal policy, guidelines and any changes to policy and guidelines to work product.
Qualifications
Your Education & Experience:
Must be a U.S. Citizen.
Strong listening and communication skills.
Candidates should have Database/Information Systems Management background.
Skill in applying fact-finding and investigative techniques to gather information.
Ability to gather and analyze data, spot inconsistencies and potential problems and determine alternatives, resolves issues, and handles inquiries.
Ability to learn new software systems and input data.
Ability to manage multiple responsibilities and/or projects.
Skill in organizing and analyzing large amounts of information with special focus on detail.
Transparent communicator with superior written and oral communication skills.
Pragmatic team player who is not confined by a job description and is willing step in to assist where needed no task is too big or too small for you.
Excellent problem-solving skills.
Strong active listening skills.
Superior organization skills.
Why Consider This Opportunity
Great benefits package that starts on the first day of employment:
Personal Time Off, Vacation, Sick Leave
Medical Insurance
Vision Insurance
Dental Insurance
Flexible Spending Account Options
Short Term Disability, and Long-Term Disability
Life Insurance, Accidental Death & Dismemberment
Employee Assistance Program
Commuter Benefits
401 (k) with 5% employer match; 100% immediate vesting
MIRACORP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We encourage Veterans to apply!