Campus Pride Jobs

Global Markets Executive Assistant

New York, New York

Job Description:

Global Markets Executive Assistant

Global Markets is seeking a seasoned executive assistant to provide comprehensive and confidential administrative support to a senior executive.

Responsibilities:

• Report directly to a senior-level executive of the organization

• Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.

• Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

• Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

• Provide confidential administrative services and handle personal business matters to optimize the executives’ time

• Manage several different objectives, projects and/or activities simultaneously

• Use the online and phone travel system to schedule travel arrangements (both domestic and international)

• Maintain and update client contact list and schedule routine follow-ups with senior executive clients

• Prepare / assemble briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information

• Manage workflow reporting across various projects and prepare dashboard reporting for senior executive

• Must sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per month

Qualifications Necessary:

• Min 5 Years’ administrative experience with a financial institution supporting executive level management

• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information

• Polished and professional in phone and email communications

• Excellent time management, organization, and multi-tasking skills

• Exceptional analytical, problem-solving and organizational skills

• Advanced computing knowledge: Outlook, Word, Power point, OneNote and Excel

• Team player with exemplary work ethic that thrives in a fast-paced environment

• Ability to interact with senior management under highly demanding conditions

• Strong attention to detail, ability to work effectively under pressure and time constraints

• Ability to work between 8am – 6pm and on-call during outside business hours when executive is traveling or has critical business needs

• Professional, positive, calm under pressure and resilient

Shift:

1st shift (United States of America)

Hours Per Week:

40

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

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To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .

View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America’s Drug-free Workplace and Alcohol Policy, CLICK HERE .

This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.