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Finance Procurement Specialist

POSITION DETAILS

“At Baruch College we believe that student success is everyone’s responsibility”

Reporting to the Finance Procurement Director and Chief Procurement Officer, the Finance Procurement Specialist manages the procurement process for goods and services, ensuring adherence to NYS Procurement Guidelines and CUNY Procurement Policy. Responsibilities include documenting and enhancing the pay-to-procure process, conducting solicitations, preparing specifications, and ensuring compliance with procurement standards. The specialist collaborates with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service. This role also involves evaluating bids, negotiating with suppliers, and managing procurement documentation for timely and cost-effective purchasing decisions. Duties include, but are not limited to:

• Oversee the purchase of materials and services, ensuring alignment with departmental needs and budget constraints, managing urgent requests, and verifying requisition accuracy.

• Conduct solicitations (Request for Quotes, Request for Information, Request for Proposals, Invitation for Bids) in compliance with NYS Procurement Guidelines and CUNY Procurement Policy and prepare detailed specifications for required items.

• Assist in implementing internal controls for new or revised purchasing procedures.

• Review and evaluate bids and quotations for price, quality, and supplier responsiveness, and research potential suppliers to streamline the pay-to-procure process.

• Negotiate with suppliers and stakeholders, manage P-Card administration, and ensure timely processing of purchasing documentation.

• Act as a liaison between suppliers, procurement staff, end-users, and the campus community, providing exceptional customer service and support.

• Provide training on ERP systems and procurement processes, and support departments with specification writing and issue resolution.

• Supervise College Assistants, assisting in their training and maintaining accurate records of procurement activities.

• Submit contracts to the New York State Comptroller via the Electronic Documents Submission System (EDSS) and participate in required CUNY training sessions.

• Advertise procurement-related solicitations in the City Record and NYS Contract Reporter.

• Liaison with CUNY Legal for contract approval and coordinate with auditors and other agencies as necessary.

NOTE:

Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office. All full-time and part-time CUNY staff are expected to work in-person at their campus office 70% of their work time. For full-time staff, this is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in-person, 3 days remote). This hybrid work schedule is subject to change.

QUALIFICATIONS

THIS POSITION IS OPEN TO CURRENT CUNY EMPLOYEES ONLY

Bachelor’s degree and four years of finance and procurement-related experience required.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Business Administration, Finance, Economics, or a closely related field.

• Experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education.

• Knowledge of CUNY and NYS purchasing regulations, policies, and procedures.

• Experience with the procuring of scientific equipment, computer hardware/software, facilities Supplies, and building repairs and maintenance.

• Proficiency in Microsoft Excel, Word, and Access.

• Strong analytical and problem-solving skills.

• Excellent negotiation and communication abilities.

• Ability to manage multiple tasks and prioritize effectively.

• Detail-oriented with a focus on accuracy and compliance.

• Strong organizational and time-management skills.

• Effective team-building, decision-making, and independent working abilities.

• Superior interpersonal and customer service skills.

CUNY TITLE OVERVIEW

Coordinates matters related to procurement under management direction.

• Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process

• Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements

• Maintains College and University systems that manage and track procurement activities

• Assumes responsibility for selected procurement projects

• Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $62,411 to $75,465; commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must provide a cover letter and resume as one attachment in PDF or word docx format.

Tips for attachment naming conversion: Firstname.lastname-Job ID. Example: Jon.smith-Job ID29107

CLOSING DATE

Open until filled with review of resumes to begin October 15, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29107

Location

Baruch College