Campus Pride Jobs

Description

We are offering an exciting long-term contract employment opportunity for an Executive Assistant in New York City. Situated within an industry that demands high levels of organization, administration, and attention to detail, you will be expected to provide exceptional support to our dedicated team.

Responsibilities:

• Organize, develop, and schedule monthly program reviews in collaboration with nutritionists.

• Coordinate sponsor trainings and workshops, including room setup, scheduling, and verification of training packages.

• Efficiently respond to inquiries from sponsors via email and phone.

• Exhibit strong time management and organizational skills in all tasks.

• Maintain a detail-oriented approach when interacting with program staff and the public.

• Demonstrate proficiency in Microsoft Office Programs and SharePoint.

• Handle and process invoices on a monthly basis, including tracking weekly hours worked.

• Ensure accurate record-keeping and processing of purchase orders.

• Conduct background checks as necessary, managing the associated fees with a Visa Credit Card.

• Adhere to RFQ terms of quotation and manage the replacement of RFQs as required.

Requirements

• Proficiency in training staff members and new hires

• Ability to manage and process invoices accurately and promptly

• Skills in reviewing documents and reports for accuracy

• Experience in scheduling appointments, meetings, and events

• Capable of supervising entry level administrative staff

• Willingness to manage travel arrangements for executives

• Ability to answer calls and handle inquiries professionally

• Experience with creating and managing purchase orders

• Excellent time management skills to handle multiple tasks efficiently

• Prior experience in providing administrative assistance

• Ability to liaise with C-Suite executives and manage their schedules

• Proficiency in Microsoft Office Suites, including Word, Excel, and PowerPoint

• Knowledge of the credit card industry and related administrative tasks

• Strong computer skills, including the use of business software and systems

• Experience in scheduling meetings for teams or individuals

• Familiarity with management system software for business operations

• Ability to prepare and manage quotations for services or products

• Experience with SharePoint administration for document management

• Knowledge of web-based applications for business operations

• Responsibility for maintaining accurate attendance records

• Ability to manage conference rooms scheduling and equipment

• Experience conducting reference checks for potential hires

• Ability to manage e-files and digital documentation

• Experience with request for quotation processes and procedures

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .