Campus Pride Jobs

Executive Secretaries and Administrative Assistant

Posted on 27 November 23 by Numa Management

+ + $ - $

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Job Description his job requires a competent dedicated clerical person to function as a timekeeper. This clerical person must manage staff time, attendance, accrual usage, and overtime to ensure accurate payment to staff. Data entry for direct care staff is a function best performed by a clerical item. Hiring a contract employee clerical item to oversee the time and attendance data entry proces will allow the Sr. SHTAs to remain on the unit to direct staff and oversee patient care. Also included are day to day functioning of an office; answering phones, filing and general tasks of a office assistant. The staff who work in the facility's Communication Department are responsible for the operation of the Communication Desk. They are responsible for the screening of all patients and visitors entering and leaving the facility and entering their personal information into the Facility Visitor Management System. They must ensure that certain individuals on the facility's restricted list are not allowed in the building and other individuals on the list are not allowed to bring property into the building. They respond to all incoming calls and operate the facility's switchboard. They are also responsible for maintaining keys to various areas (eg., conference rooms, staffing office, central supply, rehab building, etc.) for all staff to use. These positions are essential to health and safety because they are a key component in both the facility's security function and the emergency response procedures. Clerks need to provide coverage from 7:00 am to 8:45 pm seven days a week. In addition to working in their assigned area, these receptionists may also be responsible for providing coverage in other facility departments if the need arises. The individual will review and process invoices; perform clerical audits for programs, verifications; compile data for the preparation of reports; filing paperwork. This position is needed to ensure invoices are paid timely . The Business Office currently has two FTEs in the accounts payable department. A contract employee is needed in the Accounts Payable department to ensure that tasks get completed to the level needed . The Accounts Payable Department needs three FTEs in the department to ensure that invoices are processed and essential tasks are completed. Tasks related to the position are critical to the agency operations based on the fact that the Work Control Center utilizes various computer systems to generate work orders. The office assistant will be responsible for completing orders, filing , preparing reports, and data entry; maintaining the schedule for vehicle usage; radio dispatching; dispensing keys, gas cards, EZ Passes, contractor ID badges; general office duties; issuing and record keeping related to key requests. In addition, the office assistant will provide backup support for the Secretary 1 when absent. This person will provide clerical support to the Safety Department. Tasks include time and attendance data processing for all Safety Officers, running T&A reports, filing for the department including EOC reports, ordering supplies and submitting purchase requests for the department; scheduling of Communications Desk staff and assist when needed at Communications Desk to eliminate overtime; works in the Mail Room when needed to assist staff and ensure that mail functions are completed timely.