Campus Pride Jobs

Company Description

Spark Foundry is a global media agency that exists to bring HEAT – Higher Engagement, Affinity, and Transactions – to brands. By combining flawless media fundamentals with aggressive innovation, Spark inspires consumers to pay more attention, to care more about our clients’ brands, and to buy more products and services from them.

Balancing the nimble spirit of a startup with the powerhouse soul of Publicis Media, Spark Foundry delivers the best of both worlds to a client roster that spans some of the world’s best and most beloved brands and companies. We combine boutique-caliber insights and service with the buying clout and first-look access of a global leader, bringing the heat to challenger brands that want to act like giants, and to giant brands that want to act like challengers.

With a bottom-up culture that celebrates diversity and aims for all voices to be heard, Spark has become a magnet for the industry’s best talent, with one of the best retention rates in the industry. And by applying a whole-person approach to professional and personal development, Spark develops a workforce that is well prepared for today’s challenges, and also poised to create meaningful careers in the years to come.

Because we know that heat arises the intersection of complementary forces, our professionals come from myriad disciplines and backgrounds: data, analytics, and insights, content and creative production, communications and strategy, finance and marketing, and sociology, psychology, and other liberal arts disciplines.

Overview

The Executive Assistant is responsible for providing administrative, computer, presentation and production support.

Responsibilities

• Client/Spark meeting coordination across multiple internal/external stakeholders and time zones

• Oversight of Global Travel Tracker in accordance with Client’s T&E policy

• Coordinate with Global Operations team on keeping tracker up-to-date

• Manage Spark Finance and client approvals

• Executive travel support (flight/hotel bookings, expense submissions)

• Manage global distribution list and email aliases

• Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing good judgment and strong decision-making skills

• Manage travel arrangements including flights, hotels, and ground transportation

• Expense reporting – T&E preparation and submission

• Gain an understanding of overall direction of the business and help facilitate efforts to drive that direction forward

• Willingness to engage in and coordinate cultural activities of the agency in partnership with management and executive teams

• Schedule, coordinate, and confirm meetings to include:

• Reserve conference rooms

• Set up equipment

• Place catering orders

• Initiate conference calls when necessary

• Develop, review, and edit regular and confidential correspondence, presentations, and reports

• Attend regular executive management meetings to record notes, track minutes, and follow up actions

• Demonstrate confidentiality when handling sensitive information and matters

• Basic project management of executive initiatives

• Coordinate special projects, including personal travel and requests as necessary

Qualifications

• 3-5+ years as an Administrative or Executive Assistant

• Previous experience in dealing with confidential information and with senior management

• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint

• Excellent verbal, written and interpersonal skills

• Ability to multi-task and prioritize in a fast paced environment

• Strong organizational, analytical and problem-solving skills

• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

• Experience with MS Office suite, and project management tools (e.g. Smartsheet)

• Responsive, detail-oriented, strong communication skills (including ability to navigate comms with senior management/clients), and proficiency to juggle various tasks/logistics

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $58,500 - $88,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 12/30/2024.

#LI-DNI