Job Information
Beacon Hill Staffing Group Executive Assistant in New York, New York
Financial Services firm in Midtown, Manhattan is looking to hire a Temporary Executive Assistant to support Director of Human Resources as well as 3 C-Suite Executives, 1 Managing Director, 3 Directors of Legal and Compliance affairs, and 2-3 Associates (This is fluid and bankers may (and/or other managers as needed), performing all aspects of office duties in a professional, efficient, and pleasant manner. Must be a team player, hard worker, enthusiastic, a good communicator and self-motivator. Excellent organizational skills necessary, able to prioritize and juggle several projects simultaneously. Experience working for Senior Partners or Executives and high-profile clients required. Experience working for an investment banking firm preferred. You will work in office Monday through Friday from 9:00-5:00. This role starts the first week of July through the new year. Note each employee is allowed to work 4 days remote per month.
Responsibilities:
- Manage and update calendars, schedule appointments/meetings.
- Arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings.
- Screen incoming calls and correspondence.
- Occasional drafting of correspondence.
- Faxing, coordinate mailings and copying of documents.
- Preparing and approving expense reports.
- Arrange closing dinners and or conferences by arranging for facilities, caterer and issuing information and invitations.
- Prompt and efficient filing of documents.
- Create and maintain database and spreadsheet files.
- Obtain company reports and research material from web sites, Bloomberg, etc.
- Must be proficient with Outlook and Microsoft Office
- Knowledge of Concur and/or Workday a plus, but not required
- College Educated
- 3+ years of relevant experience
- Excellent communication skills
- Professional, poised, polished
- Organized
- Detail-oriented
- Team player
- Proactive and energetic
- Ability to Multi-task
- Punctual
- Resourceful
- 35hr - 40hr
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Minimum Salary: 35.00 Maximum Salary: 40.00 Salary Unit: Hourly