Job Information
Robert Half Executive Assistant in New York, New York
Description
Position Overview: The Second Assistant to the Executive CEO will play a critical role in ensuring the smooth operation of the CEO’s office and supporting the strategic goals of the company. This position requires a highly motivated individual with exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. The ideal candidate will thrive in a fast-paced environment and demonstrate a strong understanding of both the advertising and AI sectors.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative support to the Executive Assistant, including scheduling meetings, and correspondence across multiple time zones.
Reconcile and process highly detailed expense reports including proactively help obtain receipts and track reimbursement
Maintain awareness of industry and business partners, high priority contacts and key stakeholders
Support other Partners administrative needs as directed
Handle confidential and sensitive information with discretion and professionalism.
Communication and Coordination:
Coordinate and confirm restaurant reservations; ordering-in meals as necessary.
Coordinate with other departments to facilitate project execution and ensure alignment with the CEO’s directives.
Meeting and Event Management:
Support Executive Assistant in planning and executing company events, conferences, outings retreats and other special functions. Including but not limited to ground transportation, catering orders, tickets and reservations, supporting guest/client needs
Maintain accurate lists of RSVP’s
Project Management:
Assist in managing and tracking progress on key projects and initiatives as directed by the Executive Assistant working closely with New Business and Communications Teams
Requirements
Qualifications:
Education: Bachelor’s degree in Business Administration, Marketing, AI, or a related field preferred.
Experience: Minimum of 2-4 years of experience in an executive support role, preferably within the advertising or AI industry.
Skills:
Exceptional organizational and time-management skills with the ability to handle multiple priorities.
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with industry-specific software and tools.
Ability to work independently and as part of a team in a fast-paced environment.
High level of discretion and integrity in handling confidential information.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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