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Contract Specialist

+ + Job Tracking ID: 512690-890801

• Job Location: New York, NY

• Job Type: Full-Time/Regular

• • Date Updated: December 20, 2024

• Years of Experience: Not Applicable

• Starting Date: ASAP

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Job Description: Cayuga Centers is hiring immediately for a Contract Specialist Location: New York, NY; Auburn, NY; or Albany, NY Pay: $30.00/hour About Cayuga Centers Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth and families. We have 22 offices across 8 states and serve over 17,000 individuals and families annually. Join us! At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging. Cayuga Centers is an equal opportunity employer and does not discriminate against any employee, prospective employee, or applicant based on race, color, creed, hair style/texture, religion, national origin, citizenship status, sex, gender identity, gender expression, sexual orientation, age, disability, military or veteran status, genetic information, or any other classification protected by applicable federal, state, and/or local laws. About the Department and Position: THE CONTRACTS, LIABILITY AND INSURANCE DEPARTMENT Cayuga Centers is committed to providing our staff with the safest possible work environment. Under the supervision of the General Counsel, this position is responsible for assisting in the management of insurance policies, contracts, and the research and development of new Risk Management initiatives to benefit each Cayuga Centers' employee. The Contract Specialist will provide comprehensive administrative and operational support to the Director of Contracts Liability & Insurance and the wider contract management team. This role requires a highly organized and detail-oriented individual with strong communication and interpersonal skills. The Contract Assistant will be responsible for coordinating meetings, assisting with preparing contract package requests, and updating contracting milestones. Essential Functions:

• Work with the Director of Contracts Liability & Insurance, to manage and facilitate the contractual obligations at Cayuga Centers.

• Collaborate with other departments to ensure compliance with contract deliverables.

• Utilize risk management strategies to identify potential opportunities and risks within the organization and its environment to protect the agency’s business interests and strategic goals.

• Represent Cayuga Centers in the community with internal and external stakeholders to strengthen the organization’s brand and align with the mission, vision, and values.

• As a team member of the Office of the General Counsel, be expected to participate in professional development opportunities to enhance skills and mentor teammates.

• Provide Administrative Support:

• Prepare and format documents, presentations, and reports using Microsoft Office Suite or similar software.

• Maintain organized and efficient filing systems for contracts and related documents.

• Track and monitor deadlines for contract renewals, deliverables, and other key dates.

• Assist in processing purchase requisitions as requested.

• Provide Contract Management Support:

• Assist in the preparation and review of contract documents, ensuring accuracy and completeness.

• Coordinate the execution of contracts, obtaining necessary signatures and approvals.

• Track contract milestones and deliverables and alert the Director of Contracts Liability & Insurance of any potential issues.

• Maintain a database of contracts, ensuring all information is up-to-date and easily accessible.

• Assist in the preparation of reports and presentations on contract performance.

• Provide Communication and Coordination:

• Communicate effectively with internal and external stakeholders, including clients, vendors, and legal counsel.

• Coordinate meetings ensuring all necessary materials are prepared and distributed.

• Facilitate communication between the Director of Contracts Liability & Insurance and other team members.

• Other duties as assigned.

Schedule: Non-Exempt

• Regular hours entails 8:00am - 4:00pm, 9:00am - 5:00pm, or 10:00am - 6:00pm Monday - Friday

• Must be flexible to meet program needs.

Experience and Skills:

• Bachelor's degree in Business Administration, Legal Studies, or a related field.

• 2+ years of experience providing administrative support in a fast-paced environment.

• Experience in contract administration or a legal setting is a plus.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational, time management, and prioritization skills.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and handle sensitive information.

• Ability to work independently and as part of a team.

• Driver’s license required (NYC location - preferred, not required)

PHYSICAL REQUIREMENTS:

• Word processing: Including responding to emails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 8 hours a day depending on program needs.

• Lifting of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders

• Completing paperwork -Such as copying, stapling

• Answering phones, processing mail, filing, lifting packages

• Walking up/down stairs

• Visiting program units and areas

Benefits

• 120 hours of Vacation

• 10 Holidays, 3 Personal Days, Medical Appointment Time

• Medical, dental, and vision insurance

• Public Service Loan Forgiveness Eligible Employer

• Pet and Legal Insurance

• Employee Assistance Program

• FSA, Transit, and Parking savings accounts

• Supplemental life insurance, critical illness, enhanced short-term disability benefits

• 401(k) match up to 6%

• Corporate Discounts Program

• Sick Leave Pool

• Identity Protection

• Supervision available for licensure

• CEU and Tuition Reimbursement

In accordance with Federal, state & local laws, we maintain a drug-free workplace and perform pre-employment drug testing.