Job Information
City of New York CONTRACT ANALYST in New York, New York
Job Description
Career Services/Procurement & Contract Administration is responsible for all procurement actions that includes and is not limited to the initiation and development of Requests for Proposals (RFP's), Solicitations and Competitive Sealed Bids (CSB's); all procurement and contract administration actions for Multi-Term Human Services contracts, Memoranda of Understanding, Small Purchases, Micro Purchases, Intergovernmental and Cooperative Agreements, Government-to-Government Agreements, Sub-contracts, and, Administrative contracts. This includes and is not limited to the utilization of fiscal and contract management systems required to perform tasks, such as Financial Management System (FMS), HHS Accelerator, Payment and Claiming System (PaCSWEB), Automated Procurement Tracking (APT), and Procurement and Sourcing Solution Portal (PASSPort).
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Career Services seeks to hire one (1) Staff Analyst II to function as a Contract Analyst, who will:
Assist with the performance and development of procurement actions, including development, preparation and review of requirements and specifications for contracts, contract addendums; certification of funds, vendor and provider contract responsiveness including responsibility determinations; prevailing wage requirements and wage categories.
Assist in the development and preparation of Pre-Solicitation Review Reports (PSR) and Recommendations for Award (RFA) justifications for submission for approval to the Agency Chief Contracting Officer (ACCO) and oversight agencies; including research and development of the scope of work for contracted services.
Communicate with vendors and providers to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
Assist the Sr. Procurement and Contract Analyst in the preparation of reports through the compilation of procurement progress analyses and data reports maintained by the Office of Contracts, Budgets and Special Projects
Prepare all aspects of the contract package, (all procurement and contract actions, contract amendments, renewals, extensions etc.), required for the preparation of solicitation bids, budgets and purchase orders, and conducts other pre-solicitation review and post-award review activities necessary, to provide vendors with clarification of contract terms and conditions; including creating packages required for the registration of contract awards, contract negotiations, contract initiation, renewals, modifications and amendments.
Perform actions required to configure contracts in Fiscal and Management Systems and; assists with the tracking of actions required by all internal and external partners.
Assist in the performance of cost benefit analysis; including analytical reports and briefings on related programmatic and budgetary issues, budget projections and reports. spending plans, and variance reports.
Provide assistance related to contract configurations, certification of funds and budgets for contracted vendors and providers, renewals and modifications as required for the fiscal and budget analyst to facilitate timely submissions and approvals; including the 1st level review and approval of Jobs-Plus Milestones submitted by providers.
Assist with ongoing information requests for contracts; special projects, including research and ad hoc assignments required for the production of special reports.
Qualifications
A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.