Job Information
CUNY Confidential Executive Assistant (HEOa) - Executive Counsel to the President in New York, New York
Confidential Executive Assistant (HEOa) - Executive Counsel to the President
POSITION DETAILS
The Confidential Executive Assistant will report to the Executive Counsel to the President at The City College of New York. In addition to the CUNY Title Overview, the Confidential Executive Assistant will work closely with the Confidential Executive Associate.
The Confidential Executive Assistant’s duties include but are not limited to the following responsibilities:
Provide administrative support, draft correspondence including preparation and distribution ofinternal and external correspondence, detailed documents, and reports
Ensure confidentiality and sensitivity in all aspects of office operations
Maintain office supply inventory and monitor maintenance of office equipment
Organize and maintain database of grievances and litigation, filing systems, and archives
Maintain the Executive Counsel’s calendar, schedule meetings and hearings
Assist in gathering and documenting confidential information and material for labor grievances and litigation
Assist in gathering and documenting confidential information and material for Freedom ofInformation Law requests
Assist with maintaining data pursuant to State Ethic Laws and regulations
QUALIFICATIONS
Bachelor's degree and four years' related experience required
Preferred Qualifications:
Four years of work experience supporting a senior level executive is preferred. The preferred candidate should have the following qualifications:
Experience in a law office, higher education institution, or comparable complex organization
Strong organizational, interpersonal, analytical, listening and oral and written communication skills
Excellent judgment, integrity, accuracy, attention to detail, strong work ethic, and the ability to maintain strict confidentiality
The ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously
Excellent computer skills, including Microsoft Office programs (primarily MS Word, -Excel, PowerPoint and Outlook)
CUNY TITLE OVERVIEW
Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.
Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities
Procures required internal and external resources and services and manages their utilization
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
Participates in special projects and efforts to improve unit effectiveness
Performs related duties as assigned.
This position is excluded from union representation.
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $79,188 - $86,645.Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Only applications submitted through CUNYfirst will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
Go to https://cuny.jobs/
Search for Job Opening ID number: 28995
Click on the "Apply Now" button and follow the instructions.
Applications including the following must be uploaded as a single PDF to the CUNYfirst job application website:
Cover Letter
Curriculum Vitae/Resume
CLOSING DATE
October 16, 2024.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
28995
Location
City College of New York