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Administrative Coordinator (aHEO) - Diversity and Compliance Office

POSITION DETAILS

In support of the Office of Diversity and Compliance, reporting to the Dean for Diversity and Compliance/ Chief Diversity Officer, the Administrative Coordinator duties include the following:

• Administers and manages recurring office functions such as search related correspondence and communications with search chairs and committees, organizing and scheduling weekly department status meeting, preparing status minutes and follow-up plans, monitoring staff assignments, responding to complainants and distributing timely and relevant information in confidential or highly sensitive matters

• Reviews and verifies demographic data to support advancing searches to the next level and ultimately for preparing year-end reports

• Prepares statistical trends and patterns for reports and presentations using appropriate applications, spreadsheet, and presentation software.

• Updates several office databases (Title IV, EEO, Workplace, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database and legal research.

• Performs basic systems queries to locate information related to department activities.

• Assists with programming and planning, as well as the Affirmative Action Plan and other compliance matters.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• Assists department with Title IX, Workplace Violence and EEO investigations

• Ability to work collaboratively and professionally in a team setting with diverse staff of all levels and communicate effectively with staff in other offices such as Office of the President, HR, Provost Office, Student Affairs, Public Safety. Finance Hunter Foundation Office

QUALIFICATIONS

A bachelor's degree, ability to work under deadline pressures, and ability to manage multiple priorities are required.

Preferred Qualifications

• Strong familiarity in CUNYfirst

• Experience with MS Word, MS Excel, Google Docs

• Experience with Photoshop, desktop publishing, marketing skills a plus

• Proficiency with social media platforms and related technology

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range: $44,411 - $60,394.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28634 .

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter and/ or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

(Upload all above listed documents ¿ as ONE single file-- PDF format preferred.)

CLOSING DATE

The committee will begin reviewing complete applications on July 22, 2024. Applications submitted after the deadline will only be considered if the position(s) remain open. The search will stay open, and screening and review of applications will be ongoing-- until the position is filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28634

Location

Hunter College