Job Information
Robert Half Administrative Assistant in New York, New York
Description
We are offering a short-term contract employment opportunity for an Administrative Assistant in the non-profit industry located in the Downtown area. This role primarily focuses on providing programmatic and student support, organizing data and class materials, and serving as a liaison between students and program staff.
Responsibilities:
• Assist in the organization and scheduling of appointments.
• Offer ongoing support during the training programs.
• Monitor the progress of students in training and relay feedback.
• Manage and monitor data entry, student files, and class materials.
• Function as the link between evening students and program staff.
• Handle the front desk phone and direct calls as necessary.
• Support in setting up classrooms.
• Engage in activities such as data entry, filing, and creating database reports.
• Assist in the processing of invoices and vendor management.
• Regularly track and maintain inventory of supplies and alert team when supplies are short for re-ordering.
• Conduct clerical duties such as filing, collating, and sorting mail/deliveries daily.
Requirements • Minimum of one year experience in an administrative or similar role in a non-profit setting
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience with answering inbound and outbound calls, ensuring effective communication and customer service
• Ability to perform data entry tasks with attention to detail and accuracy
• Excellent written and verbal communication skills, including email correspondence
• Proven ability to manage and schedule appointments effectively
• Demonstrated customer service skills, with a focus on providing exceptional service to stakeholders
• Ability to work independently, manage time effectively, and meet deadlines
• High level of organizational skills and ability to manage multiple tasks and priorities.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .