Job Information
CIBC Administrative Assistant, Debt Capital Markets in New York, New York
We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html)
What You’ll Be Doing
CIBC Capital Markets provides a wide range of credit, capital markets, investment banking and research products and services to government, institutional, corporate, and retail clients in the US, Canada and other key markets around the world. CIBC’s goal is to be a premier client-focused bank with a reputation for consistent and sustainable earnings, risk-controlled growth, and being a well-managed firm known for excellence in everything we do.
The US Business Management group provides direct day-to-day support and coverage for CIBC’s US Capital Markets business. The group’s primary role is to assist in achieving the mandate to be a premier client-focused global bank. The Business Management group serves as the primary liaison between the Capital Markets business and their supporting infrastructure groups as well as their internal and external vendors, brokers and suppliers. US Business Management also strives to ensure a sound control environment and provides sound advice in support of business strategy.
At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.
How You’ll Succeed
This is a great opportunity for an experienced Administrative Assistant to work within CIBC’s US Capital Markets Business Management team and provide outstanding support to the Debt Capital Markets team. The successful candidate will be a self-starter, is amenable to an early work schedule, possesses excellent organizational, communication and basic mathematical skills with the ability to interact directly with all levels of management and client institutions.
Administrative Responsibilities include:
Responsiveness and accessibility to the business throughout the day; be proactive in response to information requests and promptly resolve any day-to-day service or business related issues.
Expense management and arrangement of travel for multiple Managing Directors
Coordination of business entertainment including client dinners, roadshows, due diligence meetings and industry events/conferences, in collaboration with the U.S. events team as required
Maintain mandates and pipeline report and client pitch summary tracker
Assist as needed with printing and binding of client presentation materials
Coordination of internal team meetings
Onboarding/Offboarding – Ensure new employees have all tools and information needed and ensure offboards are respectfully locked down and all assets returned
Coordinate with building management to manage the arrival of guests to the New York office
Orders and maintains supplies, and arranges for office equipment maintenance
Maintain Email Distribution Lists
Organization Responsibilities include:
Business Continuity milestones including Call Tree and other milestones
Records Management
Secure Workspace Reviews
Maintain Gift log for Compliance
Who You Are
Highly motivated, self-starter; able to work in a fast paced, results driven environment.
Minimum of 5 years’ experience in Administrative Assistant role.
Experience in calendar management.
Experience in managing general office procedures (e.g. scheduling, expenses, business travel bookings).
Excellent organizational skills with a good attention to detail.
Strong interpersonal, written, verbal, telephone etiquette, and presentation skills.
Ability to execute tasks under aggressive targets and effectively manage to changes in plan.
Working experience of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Ability to manage multiple time sensitive tasks efficiently and accurately.
Tact and good judgment in confidential situations and proven experience interacting with senior management.
Desire to continuously evolve our thinking and ways to improve task efficiency within the office.
Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.
At CIBC, we offer a competitive total rewards package. This role has an expected salary range of USD$85,000 – 95,000 for the New York, NY market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members.
Candidates hired to work in other locations will be subject to the pay range associated with that location. Additional total compensation and benefits details will be provided during the hiring process.
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
*Subject to plan and program terms and conditions
What you need to know
CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
Job Location
NY-300 Madison Ave., 8th Floor
Employment Type
Regular
Weekly Hours
40
Skills
Accountability, Decision Making, Event Management, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination
At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.
Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.
Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.