Job Information
Research Foundation CUNY Administrative Assistant in New York City, New York
Job Title: Administrative Assistant
PVN ID: HC-2501-006673
Category: Clerical/Office Services
Location: HUNTER COLLEGE
Job Description
General Description
The Homeless Services Training Resource System (HSTRS 01), funded by the New York State Office of Temporary and Disability Assistance (OTDA) and housed at the Silberman School of Social Work at Hunter College, provides year-round in-person and remote training courses on a variety of topics for staff of shelters and other homelessness service providers. Under the guidance of the HSTRS project based in Silberman School of Social Work, training courses are provided throughout New York State.
Other Duties
Reporting to the Project Coordinator/Senior Trainer, the Administrative Assistant will be responsible for managing the administrative functions for the project including:
Scheduling logistics and securing space reservations at all training locations
Prepare all copies of training, and ensure all materials are delivered to training class locations
Managing all on-site logistics at each training class, including trainee sign-in
Developing and updating contacts lists for shelters and other related services
Developing, sending and posting training announcements
Implementing and managing data input into the OTDA HSLC training registration system
Registering trainees, tracking and following up on absentee trainees
Monitoring timely and accurate payments to trainers and all vendors
Assisting with in the preparation of reports on grant performance and submission
Creating certificates of completion
Responding to inquiries
Work as part of staff team to ensure effective service delivery
Other duties as assigned
Qualifications
Excellent knowledge of data management systems and spreadsheet software
Excellent organizational skills and detail oriented
Customer service skills and team player
Bachelor degree required
Knowledge of Research Foundation of CUNY policies, procedures and systems preferred
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Social Work
Status Full Time
Annual Salary Range $51,809.00 - $59,581.00
Closing Date Mar 22, 2025 (Or Until Filled)
Bargaining Unit No
Actions
Apply
Print
Email
Linkedin
Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=HC-2501-006673&title=Careers at RFCUNY)
Google
- Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=HC-2501-006673)