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Rutgers The State University Sr Confidential Admin Assistant in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Sr Confidential Admin Assistant
Job Category Staff & Executive - Administrative & Support
Department Univ Communications &Marketing
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Sr Confidential Admin Assistant for the University Communications and Marketing department.Among the key duties of the position are the following:
  • Provides high-level confidential administrative support to the Vice President and the Department of UCM. Assist the Vice President in planning and executing major initiatives, and in providing communication and marketing support and counsel to the President, Senior Administrators, University Governing Boards, Chancellor-led Units, and other constituents.
  • Multi-tasks with changing priorities and demands while calmly and professionally demonstrating best practices in administrative support and office management.
  • Completes all work in a manner that is consistent with the mission, vision, values, and goals of the University and the Department.
  • Provides executive-level support to the Vice President in developing, implementing and monitoring success metrics for departmental goals, policies, programs and campaigns.
  • Prepares reports, bench-marking studies, and highly professional presentations for use by the Vice President.
  • Manages the Vice President's calendar, print and digital correspondence, travel, and day-to day office operations.
  • Manages agendas, logistics, and materials for department, university wide and external meetings.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary TBD
Annual Minimum Salary 66697.000
Annual Mid Range Salary 84422.000
Annual Maximum Salary 102147.000
Standard Hours 37.50
Union Description Administrators Confidential
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelors' degree or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration.
  • Five (5) years of experience as an executive or administrative assistant.
Certifications/Licenses
  • A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities
  • Strong computer skills, problem solving skills, knowledge of professional office procedures and office management principals.
  • Strong verbal, interpersonal, writing, and proofreading skills with thorough attention to detail.
  • Ability to set priorities, multi-task and work with constant interruptions and competing priorities.
  • Must be professional and extremely accurate.
  • Must be resourceful and well organized with strong analytical abilities and communication skills. Must be results, people and service oriented.
  • Must work well independently, as a team member, or team leader.
  • Must be able to prioritize and manage multiple concurrent tasks.
  • Must exercise discretion in managing confidential and sensitive information.
Preferred Qualifications
  • Knowledge of the University, its organizational structure, policies, systems and procedures.
Equipment Utilized
  • Strong knowledge of desktop computers and relevant software, including Microsoft Word, Outlook, Excel, PowerPoint or other presentation software.
  • Must be proficient in Zoom, WebEx, and other meeting and Calendar management applications.
  • Must proficiently use various web browsers (Safari, Firefox, Chrome, Edge) to conduct online research.
  • Working knowledge of project management software.
  • Valid driver's license and willingness to use personal vehicle for work related purposes.
Physical Demands and Work Environment
  • Must be able to work effectively under pressure of deadlines and on multiple concurrent assignments.
Special Conditions
  • Clean Driving Record.
Posting Details

Posting Number 24ST1178
Posting Open Date 05/14/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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