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Rutgers The State University Department Administrator (Genetics) in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Department Administrator (Genetics)
Job Category URA-AFT Administrative
Department SAS - DLS - Genetics
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.
SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Department Administrator for the Genetics Department within the School of Arts & Sciences.Among the key duties of this position are the following:
  • Provides organizational, administrative, planning and budget support to the faculty of the Department of Genetics.
  • Serves as departmental liaison and point of contact for students and faculty as well as persons and organizations outside the Department and University systems.
  • Exercises independent judgement and initiative.
  • Arranges and coordinates the design and logistics for meetings, seminars, and special events.
  • Provides assistance to faculty and staff, which includes preparation and distribution of correspondence, scheduling appointments, reserving conference rooms, and processing purchase orders and guest reimbursements.
  • Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
  • Prepares, processes, and controls records, statistics, and reports, and performs fiscal support functions.
  • Completes other work consistent with the understanding of the mission, vision, role, and goals of the Department of Genetics.
  • Leads communication between faculty, staff, students, and other departments.
  • Carries out routine and non-routine tasks with regular review of work outputs by supervisor.
  • Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 63518.000
Annual Mid Range Salary 79089.000
Annual Maximum Salary 94659.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation and/or report writing.
  • A minimum of two years relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Must be able to work independently and multitask.
  • Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests.
  • Good communication skills and computer literacy, specifically including Microsoft Office Suite and Adobe Acrobat.
Preferred Qualifications
  • Understanding and application of University policies including, but not limited to, Recruitment, Onboarding and Classification System (ROCS), Human Capital Management (HCM), Procurement, Travel, Expense Reimbursement and other Rutgers systems.
Equipment Utilized
  • PC/Mac, Printer/Copier, Fax, Zoom, and SciQuest and Oracle Cloud based applications.
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST1449
Posting Open Date 06/24/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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