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Vanderbilt University Medical Center Sourcing Analyst in Nashville, Tennessee

This is a full-time position with VUMC IT and offers a comprehensive benefits package, career growth and an opportunity to join a highly collaborative team.

The Sourcing Analyst will:

  1. Analyze purchase requests for the best available purchasing method, pricing, terms and conditions, quantity discounts, quality, and service. Analyze requirements, research market conditions and recommend improvements for purchasing procedures and strategies. Review, understand, and negotiate terms and conditions included in contracts

  2. Manage existing contracts and supplier relations for VUMC IT. Negotiates contracts for continued cost savings and reliability. Assists in financial analysis and needs assessment for purchases and products to include consideration related to total cost impact. Interact with Stakeholders, Legal and Procurement as needed to implement new contracts and renew existing contracts

  3. Review and approve documents to verify the validity of complicated transactions and the availability of funds and to assure that all necessary information is present. Identify and correct errors in documents where discrepancies require complex corrections. Create spreadsheets independently as needed by the project.

  4. Prepare leasing documents for capital equipment. Manage the lease from beginning (bid) to end (entering PO).

  5. Pro-actively identify and resolve potential problems or issues that may impact a program, project or business condition. Critical issues are to be discussed with manager for visibility, direction and alternative solutions.

  6. Maintain PEER (Internal contract system) & Box, create and analyze monthly reports/queries for renewals and ensure financial information has been recorded accurately and consistent with VUMC IT policies and procedures. Support the maintenance and maturity of various software and systems while managing and administering financial data analytics that include granularity on vendors, projects, technology components and stacks, time-tracking, cost allocation metrics, etc.

  7. Make legal and financial arrangements with vendors, deemed to be in the best interest of Vanderbilt University Medical Center

  8. Serve as the liaison between the customer and the vendor’s technical support staff

  9. Research and become familiar with core computing systems in use at VUMC

  10. Interact with IT staff, vendors, local support providers, LAN managers, department purchasing agents, and people who hold similar positions at VUMC

    1. Research, analyzes, and evaluate data from multiple sources to manage invoice discrepancies and PO encumbrances.
  11. Pro-actively identify and resolve potential problems or issues that may impact a program, project or business condition.

Critical issues are to be discussed with manager for visibility, direction and alternative solutions. Perform other duties and special projects as assigned.

Bachelor's Degree (or equivalent experience) and 5 years experience

Physical Requirements/Strengths needed & Physical Demands:

Movement

  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Environmental Conditions

Job Information Technology

Organization: VUMC IT Purchasing/Contracts 108062

Title: Sourcing Analyst

Location: TN-Nashville-3401 West End Ave

Requisition ID: 1911792

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.

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