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Change Healthcare Executive Assistant in Nashville, Tennessee

TitleExecutive AssistantWhat will be my duties and responsibilities in this job?

General Responsibilities

  • Maintains Organizational Charts for the executive’s organization in collaboration with the HRBP and the executive’s leadership team. Distributes updates monthly.

  • Orders/purchases office supplies and business cards, makes copies, sends faxes, files and sorts mail as required

  • Develops/edits Power Point/other types of presentations, under executive guidance.

  • Assists in the coordination of office moves, new hire set workspace set up, collection of equipment from former employees.

  • Provides reports from the HR system, as required

  • Special projects, as assigned

Calendar and Email Management

  • Proactively manage the calendar for executive(s) assigned to support

  • Alerts the executive to any urgent matters that require immediate attention and where appropriate, the assistant may prepare draft replies to correspondence for the executive to review

  • Ensures that the executive’s time is carefully coordinated and planned so that priority meetings are held on a timely basis

  • Where possible, work with executive to block time on calendar to do e-mail, work on projects, and deal with administrative priorities

  • Schedules regular meetings with each of the executive’s direct reports and any other individuals that require recurring meetings with the executive with the required frequency

Call Management

  • Ensures that the caller’s request is handled by addressing/resolving directly, routing to a more appropriate person, or providing all pertinent information for the executive to act upon

  • Greets and directs customers and employees visiting the executives as required

  • Interacts diplomatically with senior leaders, customers and all employees and provides timely responses to all inquiries

Travel & Expense Coordination

  • Manages travel for the executive assigned to support in accordance with the travel and expense policy

  • Ensure that travel arrangements are carefully coordinated and planned to provide efficient use of the executive’s time while out of the office

  • Ensure that detailed travel documents including travel itineraries, meeting itineraries, and logistical information are provided in advance of trip

  • Completes and submit expense reports for the executive in accordance with the travel and expense policy

  • Reconcile corporate credit card account and the Corporate P-card used for departmental expenses.

Meeting Coordination

  • Coordinate logistics for both internal and external meetings to include off site locations, catering, audio visual requirements, etc.

  • Ensure that materials needed for meetings are printed or attached to appointments as required

What are the requirements needed for this position?

  • Minimum of 7+ years of experience working as an executive/administrative supporting a high-level executive

  • Associates degree or equivalent experience in an executive assistant role. Bachelor’s degree preferred

What other skills/experience would be helpful to have?

  • Displays a high degree of confidentiality and professionalism

  • Ability to manage multiple competing priorities

  • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)

  • Ability to work independently

  • Excellent written and oral communication skills

  • Strong problem solving

What are the working conditions and physical requirements of this job?

General office demands

Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!

Equal Opportunity/Affirmative Action Statement

Change Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status. To read more about employment discrimination protections under federal law, read EEO is the Law at https://www.eeoc.gov/employers/eeo-law-poster and the supplemental information at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf.

If you need a reasonable accommodation to assist with your application for employment, please contact us by sending an email to applyaccommodations@changehealthcare.com with "Applicant requesting reasonable accommodation" as the subject. Resumes or CVs submitted to this email box will not be accepted.

Click here https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf to view our pay transparency nondiscrimination policy.

California (US) Residents: By submitting an application to Change Healthcare for consideration of any employment opportunity, you acknowledge that you have read and understood Change Healthcare’s Privacy Notice to California Job Applicants Regarding the Collection of Personal Information (https://www.changehealthcare.com/privacy-notice/privacy-notice-to-california-job-applicants) .

Change Healthcare maintains a drug free workplace and conducts pre-employment drug-testing, where applicable, in accordance with federal, state and local laws.

Change Healthcare is an equal opportunity employer. All qualified applicant will reveive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status.

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