Job Information
City of Naperville Administrative Assistant in Naperville, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12472913
City of Naperville
Employment Opportunity
Job Title:
Administrative Assistant (2702)
Closing Date:
When filled
Salary:
\$19.43 24.54 per hour, commensurate with experience
Job Type:
Full-Time
Location:
Naperville Municipal Center, 400 S Eagle St, Naperville, Illinois
Department:
Human Resources
Job Description:
The City of Napervilles Human Resources department is looking for an energetic and motivated administrative professional to provide a variety of administrative and clerical tasks supporting the Human Resources team.
The anticipated hiring range for this position is \$19.43 - \$24.54 per hour, commensurate with experience. The Pay Grade for this position is N05. For additional information, please click here.
Responsibilities:
Greets and assists visitors and answers main department phone line. Assists with inquiries and concerns in a courteous and timely manner and provides information regarding routine policies and procedures.
Administers department purchasing and accounts payable procedures through the Citys ERP system; supports the reconciliation of department p-cards.
Provides administrative and back-up support, as needed, for the department.
Issues and maintains inventory of Municipal Center parking placards.
Responds to unemployment claims through the Department of Employment Security for several city organizations. Reviews claims for accuracy.
Maintains and processes highly confidential employment paperwork. Accurately scans, indexes and audits confidential employee documents in the employee personnel files. Responds to requests to review personnel records.
Coordinates and maintains archiving and destruction of HR documents and files in accordance with state and federal regulations.
Schedules events and activities for department head and staff, including travel accommodations, training, seminars, and lunches.
Orders and purchases office supplies, forms, and other necessary equipment; monitors and maintains inventory.
Performs other related duties as assigned.
Qualifications:
Required Education and Experience
High school diploma or equivalent
Minimum three years of experience providing administrative support
Valid IL drivers license
Proficient with MSOffice
Excellent communication skills
Ability to work independently with minimal supervision
Ability to handle highly confidential information in a responsible manner
Reliable attendance, punctuality, and availability
Preferred Credentials and Experience
Associates degree in business, or related field
Additional Information:
The City of Naperville, Illinois is a dynamic community of 150,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. Its also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.
Click here to learn more about the benefits offered by the City of Naperville.
APPLY ON-LINE AT: