Job Information
Stephen F. Austin State University Development Assistant in Nacogdoches, Texas
Development Assistant Bookmark this Posting | Print Preview | Apply for this Job
Posting Details
Position Information
Job Title Development Assistant
Full Time/Part Time Full Time
FLSA Non-Exempt
General Job Description
This is an administrative position responsible for assisting the Development Office in daily operations by performing administrative support duties combined with entry-level development work. Responsible for assisting with coordination of special events and research on prospective donors and performing a wide variety of administrative activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Associate Vice President of University Advancement.
Essential Job Functions
Provides administrative support to the Development Office by assisting staff in daily duties and responsibilities.
Serves as first point of contact for the department by answering phones, greeting visitors, and directing individuals to the appropriate staff member.
Interprets policies and explains procedures relating to departmental activities.
Maintains and updates departmental policies and procedures.
Receives and distributes departmental mail.
Handles routine and confidential correspondence.
Monitors departmental website regularly to identify any necessary updates regarding fundraising projects, initiatives, and campaigns as well as all other development-related activities and operations. Initiates changes with approval of the associate vice president.
Maintains departmental records and files.
Assists with scheduling appointments for the associate vice president and development officers.
Assists with coordinating travel plans for the associate vice president and development officers, to include generating expense reports and travel reimbursement for departmental staff.
Assists with planning and coordinating special events.
Assists in researching prospective donors, to include compiling data and submitting summary reports to the associate vice president and development officers.
Assists in compiling various regular, special, and ad hoc reports.
Maintains a professional and courteous demeanor while representing the department and university.
Non-Essential Job Functions
Assists with special projects as assigned.
Works outside normal office hours and on weekends as required.
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
Knowledge of, or the ability to learn, university policies and procedures.
Knowledge of general office practices and procedures.
Skill in typing with minimal errors.
Skill in the use of standard office equipment and software.
Skill in using computer applications including spreadsheet, database, and word processing software.
Skill in completing assignments accurately with attention to detail.
Ability to learn office- and university-specific software.
Ability to understand and interpret policies and procedures accurately.
Ability to accurately prepare and maintain records, files, and reports.
Ability to communicate effectively in both oral and written form.
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
Ability and desire to promote a favorable image of the university.
Ability to work with and maintain confidential information.
Ability to work evenings, nights, and weekends as necessary.
Physical Demands
Required Education
High school diploma or equivalent is required.
Required Experience and Training
Five years of related experience is required. Experience in development/fundraising or a directly related field is required. Experience in general office practices and procedures is required. Experience in the use of computer applications is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.
Preferred Qualifications
Some college coursework in accounting, business, or a related field is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate
Mid Pay Rate
Salary Information Salary Grade - 15
Specific Job Requirements/Duties for this Posting
Is Background Check Required? Yes
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number S2024-047
Candidates Eligible to Apply Open to all qualified applicants
Number of Positions Available 1
Posted Date 04/09/2024
Review Start Date
Close Date
Work Schedule Will discuss
Open Until Filled Yes
Special Instructions to Applicants
Posting Quick Link https://careers.sfasu.edu/postings/11355
Contact Information
Contact Name Trey Turner
Contact Phone (936) 468-5406
Contact Email turnertrey@sfasu.edu
Contact Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Which of the following best represents your education background?
Completed High School Diploma or GED
Completed some college
Completed Associates Degree
Completed Bachelor's Degree
Completed Master's Degree
Completed Doctoral Degree or ABD
If you completed a college degree, please indicate your major field of study.
- Which of the following best represents the number of years experience you possess relating directly to the job to which you are applying?
Less than one
One to two
Three to four
Five to six
Seven to eight
Nine or more
- Please describe your experience in development/fundraising or a directly related field.
(Open Ended Question)
- Do you have prior experience in general office practices and procedures?
Yes
No
- Describe your proficiency and experience with basic office software (word processing, email/ scheduling/contacts, web browser, spreadsheets, filing, etc.).
(Open Ended Question)
- Do you have experience managing data including managing extensive data utilizing spreadsheets/databases and creating ad hoc reports? If so, please describe.
(Open Ended Question)
- How many years of Administrative support experience do you have?
0-2
3-5
6-9
10 or more
Documents Needed To Apply
Required Documents
Resume
Cover Letter
List of References
Optional Documents