Campus Pride Jobs

Administrative Assistant

Mount Pleasant, MI 48858

Mears Group, A Quanta Services Company

At Mears Group, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the pipeline and construction industries. We take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader over the last 50 years, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and – above all – a commitment to safety, quality, and our people.

Administrative Assistant

This role will focus on ensuring the employer and employees comply with DOT Drug and Alcohol Testing regulations and the Company Policy. Responsible for assisting the Drug & Alcohol Program Manager with drug & alcohol testing logistics, data entry & record keeping, auditing records, program improvement, and ensuring the compliance and integrity within the company. The essential functions of this position include but are not limited to the following.

ESSENTIAL FUNCTIONS:

• Coordinates drug & alcohol testing logistics with employees, Managers, collection sites and TPA

• Manages incoming emails/mail (Notification Forms, Results Reports, notices from TPA, etc.)

• Monitors weekly New Hire report to identify missing tests and DOT regulated records

• Prepares and maintains employee drug and alcohol testing files, assuring accuracy, compliance and confidentiality

• Manages records and systems for DOT Previous Employer Verification per the Federal regulations

• Administers resources for Substance Abuse Program to employee and maintains records

• Administers Supervisor Drug & Alcohol training and maintains records

• Maintains inventory of drug & alcohol test forms, distributes forms to Operations and collection sites

• Conducts daily/weekly/monthly audits of drug & alcohol records, specific for DOT reporting purposes

• Responsible for maintaining confidentiality of all employee and company information

• Performs customer service functions by answering questions and requests from Operations staff and employees

• Identifies process and compliance issues arising during day-to-day administration activities/contact with employees & Managers, and collaborates with Drug & Alcohol Program Manager for solution

• May assist Human Resources department with other clerical duties and special projects as assigned

• This position may require minimal travel in and out of state; 5-10% annually

QUALIFICATIONS & SKILLSETS:

• Prior experience in administrative role with record keeping, multi-tasking, and attention to detail

• Strong organizational and analytical skills required, with attention to detail

• Excellent written and oral communication skills

• Operate independently, self-manage assignments, prioritize work flow and meet timelines

• Ability to accept and adjust to changing priorities and circumstances

• Motivated work-ethic and positive attitude, with the ability to work well in a team setting

• Ability to remain calm, confident and compliant in a fast-paced environment

• Maintain a high level of confidentiality and discretion

• Exceptional analytical and problem-solving skills

• Proficient in all Microsoft Office software programs (Word & Excel) and Adobe

WORKING ENVIRONMENT/PHYSICAL DEMANDS:

General office physical demands which can include: the ability to sit, stand, stoop, kneel, bend and walk. The ability to lift up to 50 pounds. The ability to sit for sustained periods of time.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.