Aetna Executive Assistant in Moon township, Pennsylvania

Req ID: 51312BR


This position will provide administrative support to an executive level IT leader with a team of 12 senior leaders and over 200 employees. Responsibilities will include management of calendar, vendor payments, event logistics, and presentation preparation.

Fundamental Components:

This role will provide administrative support to the Executive Director and members of the senior leadership team for an IT department of 200+ employees. Specific functions Include:

  • Calendar management, travel scheduling & logistics, and event/meeting planning

  • Coordination of department activities including training, HR activities, and enterprise reporting

  • Management of invoice processing and engagement with procurement

  • Meeting support with note taking, running online presentation, and logistics

  • Participation in various committees to support enterprise activities, volunteer events, and employee engagement functions

  • Facility and office space coordinator

  • Preparation of leadership documentation / status reporting (Monthly reporting, Town Hall Presentations, etc)

  • Engagement with various levels of the organization in a professional and courteous manner


Qualifications/experience include:

3 - 5 years of experience in an administrative role supporting senior/executive level leaders in a large organization

Proficiency in the Microsoft suite, including Outlook, Word, Excel, Power Point, and SharePoint and general technology savviness

Excellent verbal and written communication skills

Ability to effectively prioritize multiple activities, react to changing circumstances with agility and poise, work in a fast-paced environment, and anticipate actions needed

Strong analytical and problem-solving skills

Familiar with current virtual meeting technologies such as Skype and WebEx


The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.


Office Support/Certificate of Achievement in Administrative Excellence - American Management Association is desired

Office Support/Certified Administrative Professional - International Association of Administrative Professionals is desired

Office Support/National Association of Executive Secretaries and Administrative Assistants is desired


Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User

Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User

Technical - Desktop Tools/Microsoft Word/4-6 Years/Power User

Technical - Desktop Tools/Microsoft SharePoint/1-3 Years/Administrator


Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support