Campus Pride Jobs

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

  Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Mont Alto is seeking a part-time administrative support assistant for the Office of Academic Affairs.

In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you will act as the liaison with various academic and administrative offices, deans, department and division heads and University College associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events, conferences, and completing other administrative functions as required.

Duties:

• Serve as initial contact person for Academic Affairs. Assist in handling inquiries from students, faculty and staff which includes academic integrity concerns.

• Maintain DAA’s and ADAA’s (Director of and Assistant Director of Academic Affairs) calendar and prepare correspondence

• Assist in the planning and coordination of campus events, meetings and gatherings which includes scheduling, reservations, catering, etc.

• Assist with preparation of special projects, reports, surveys, grant proposals, strategic plans, and directories

• Assist with expense reports and purchasing which includes processing requests, placing orders and tracking orders.

• Oversee online SEEQ (Student Educational Experience Questionnaire) process for campus. Serve as SEEQ representative for the campus.

• Collect FARs (Faculty Activity Reports) and prepare materials for faculty evaluations. Coordinate and maintain ongoing peer evaluation records and student evaluations of faculty processes.

• Assist search committees in the recruitment/hiring process. Coordinate interviews with committee members. Assist DAA and ADAA to initiate hiring process in Workday.

• Assist with compensation calculations and Workday processing for faculty before sending to Finance for review.

• Assist with the Promotion and Tenure process by working with faculty and DAA to assemble confidential and complex dossiers for review. Attend workshops on promotion and tenure.

• Process all paperwork related to visiting scholars program.

• Other duties as assigned

Proficiency with Microsoft Office Suite is required and familiarity with SAP Concur and Workday are preferred.

This job requires the following 3 publicly available clearances:• PA State Police Criminal Background Check• PA Child Abuse History Clearance Form • FBI Criminal Background Check

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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Mont Alto, PA