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Apply for Job Job ID365783 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job This position: * is responsible for overseeing the day-to-day activities of the Surgical Critical Care and Cardiothoracic Surgery Fellowship programs, working in conjunction with their Program Directors and the Surgical Education team. * is a hybrid position, usually working 1 day per week on Wednesdays in person and 4 days per week at home. The candidate will typically work 1 to 2 Wednesday evenings per month (up to 7:30p; these days, the candidate would shift their work hours to 10:30a-7:30p, as well as three Saturdays per year and one Sunday per year.) *is financially supported to attend an annual national specialty conference * is required to attend pre-planned in-person and virtual events on an ad hoc basis throughout the year. The candidate MUST be able to work autonomously and collaboratively, sometimes outside of the regular M-F workday, The successful candidate will have very strong organization, communication, attention to detail and prioritization skills. Job Duties: 50% SCC Surgery Fellowship Administrator Recruitment & Onboarding activities: Alongside the Fellowship Program Director, review the initial list of strongest candidates to be interviewed, manage the implementation of all interview sessions and rank meetings, and participate in the final selection committee toward inputting the rank list. Responsible for understanding and communicating the timeline and execution of National Resident Matching Program match activities, including Supplemental Offer and Acceptance Program, to all Fellowship stakeholders. Accreditation activities: Collaborate with accrediting bodies. Monitor, maintain, and effectively communicate program reporting requirements to program stakeholders. Recommend program-level solutions in response to policy changes to program leadership. Prepare and provide internal and external reports to program leadership toward the continuation of ACGME Accreditation, including WebADS, GME Track, Fellow and Faculty Surveys, American Board of Surgery for Fellowship program, written and oral examinations, In-Training Exam proctor and documentation of graduation requirements. Meetings: Oversee the administration of and budget for fellowship-specific conferences and meetings, Journal Club, and any other meeting deemed necessary to support the Surgery Fellowship Program. Administrative: Responsible for managing program Duty hour compliance, managing fellow file documentation under GME and ACGME documentation guidelines, and recommending annual changes to the Program Policy Manual. Generate letters as needed, counsel fellows on policies and procedures, and liaise between fellows and the Office of General Counsel with due process during remediation and probation. Responsible for the administrative workflow of mid-year and year-end fellow evaluations, time away requests, rotation and call schedules, reimbursements, scheduling speakers for conferences, and other duties related to the Fellowship Program. Monitor program spending, investigate issues, and report to program leadership. 50% Thoracic Surgery Fellowship Administrator Fellow specific: counsel fellows on policies and procedures, assist fellows and Office of General Counsel with due process during remediation and probation, fellow evaluations both mid-year and year-end, time away schedule, call schedule, and other duties related to Fellowship Program administration Accreditation activities: Maintain ACGME WebADS, GME Track, Fellow and Faculty Surveys, American Board of Thoracic Surgery for Fellowship program, written and oral examinations, In-Training Exam proctor, and documentation of graduation requirements Administrative: Support the Program Director, Duty hour compliance, timesheet audits, reimbursements, social media, fellow file docu ent management, provide annual changes to the Program Policy Manual, and generate letters as needed. Recruitment & Onboarding activities: review ERAS applications, assist in the selection process of applicants to be interviewed, coordinate interview sessions, coordinate rank meetings and input the rank list, NRMP Match activities, new trainee hospital onboarding, and orientation. Meetings & Conferences: Participate in monthly SEO meetings, coordinate and support fellowship-specific conferences and seminars, Journal Club, mock orals, including food catering orders, web conferencing setup, scheduling speakers, conference reminders, and any other necessary meetings to support the Fellowship Program. Coordinate the annual fellowship graduation event. Qualifications Required Qualifications: * A BA/BS and two years of experience, or education and experience to total six years * Outstanding communication (oral and written), interpersonal, and organizational skills with keen attention to detail * Demonstrated excellence in project management * Demonstrated ability in the Electronic Financial System (EFS) * Demonstrated ability to move multiple projects forward at the same time * Appreciation for ambiguity and changing priorities Preferred Qualifications: * Work experience in a higher education setting * Working knowledge of RMS, ACGME, American Board of Surgery, NRMP, ERAS * Strong Excel and/or data analytic skills * Demonstrated ability to work across varying levels of an organization, i.e., leadership, colleagues, and trainees All required qualifications must be documented on application materials. About the Department Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery. To learn more about the Department of Surgery, please visit https://med.umn.edu/surgery Pay and Benefits Pay Range: $56-65k starting, depending on education/qualifications/experience Time Appointment: 75%-100% Appointment Position Type:Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area How To Apply Applications must be submitted... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.