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Apply for Job Job ID361685 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code9341M2 Employee ClassAcad Prof and Admin Add to Favorite Jobs Email this Job About the Job Administrative Manager 2 / Job Code: 9341M2 Working Title: Department Administrator Position Overview: As the Dermatology Department Administrator, you play a pivotal role within our Medical School's Dermatology Department. Reporting directly to the Department Head, you function as an integral part of the Department's leadership team. Your responsibilities encompass strategic development, priority setting, and administrative leadership. Additionally, you serve as a strategic partner to the Department Head, aligning your efforts with their vision for the Department. There are 19 paid faculty and greater than 45 affiliate and adjunct faculty in the Department, along with 23 residents and fellows, 8 staff, and growing! Direct reports of this position include the Residency Program Coordinator, Fellowship and Medical Student Coordinator, and 3 Executive Office and Administrative Specialists. The Department Administrator partners with faculty leaders from other departments, as well as other managers from throughout the Medical School, UMPhysicians (UMP), M Health Fairview, Regions and other affiliate and contract sites. This position is based out of Minneapolis, MN and is eligible for hybrid work-from-home and/or on-campus work dependent upon individual performance and organizational need, though some regular on-site work is expected. Because the University of Minnesota is a land-grant institution that serves the state, residing in Minnesota is typically required. Job Responsibilities: The Department Administrator has responsibility in the following areas: Support Faculty Achievement Across the Tripartite Mission: 20 % Partner with Department Head and other faculty leaders to develop and implement strategic initiatives in alignment with the Department of Dermatology, UMP, and M Health Fairview. Support faculty leadership in achieving the desired balance of faculty effort across teaching, research, and clinical responsibilities. Understand and support implementing strategic growth plans of Service Lines and Division. Collaborate with HR and Finance to ensure efficient administrative support for faculty hiring requests, searches, hiring, onboarding, mentoring, promotions and tenure. Assures excellent communication within the Department and other key constituencies. Partner with clinical practice to manage faculty compensation to ensure consistent application of compensation model. Clinical Oversight & Management: 25% Partner with leadership of M Health Fairview service lines and domains, Business Development, UMP clinical operations teams, and medical directors to achieve organizational goals and align priorities. Oversees the physician scheduling processes and maintain clinical work schedules and assignments for faculty physicians. Partner with Department Head and Subspecialty Service Line/Domain leaders to manage faculty clinical activity within the division. Monitor clinical productivity and address operational issues with counterparts at clinical sites. Monitor contract activity and advise on the development of new contracts and strategic business development opportunities. Faculty Management: 15% Manage administrative services to meet departmental needs and create a culture for success. Lead process improvement initiatives to ensure effective and efficient administrative support for the Department and Medical School. Oversee facility needs and technology needs of the Department, including management of research and office space. Provide inputs into financial budgets, monitor budgets and forecasts in partnership with the Center Finance Team. Advise on strategies to achieve financially sustainable organization. Partner with faculty leaders to reduce unfunded efforts. Implement the departmental compensation odel with a strong understanding of funds flow necessary to support compensation. Collaborate with research administration to oversee grant awards. Office Supervision & Leadership: 15% Manage and lead the administrative team supporting the Department Head and faculty needs within the Department to include supervision of the staff in the Department Head's office. In collaboration with Department Leaders, align resources within the Department to ensure resources are allocated in support of the Department's strategic plan. Provide leadership for process improvement initiatives to ensure effective and efficient administrative support Manage facilities needs of the department, including remodeling and allocating space. Partner with Center HR staff on human resources needs of the Department, including employee relations, recruiting, compensation, payroll, leaves, HR transaction processing, and compliance. Education: 10% Partner with Medical School education leadership and Department Head to harmonize education and integrate clinical and research efforts. Monitor department education infrastructure to ensure adequate resourcing of graduate medical education programs (residency, fellowships). Research: 5 % Collaborate with research administration to meet the needs of the faculty. Coordinate large research initiatives, figuring out resource needs and ensuring infrastructure is adequate to meet needs. Align resources within the department to ensure resources are allocated in support of the Department's strategic plan. Participate in long-range planning of research growth for the Department. Communication and Stakeholder Engagement, Other: 10 % Serve as a liaison between the Department, Medical School, and affiliated entities. Respond to non-routine needs of the Department and Medical School Oversee communication within the Department including newsletters, website, and internal communication. Qualifications Required Qualifications: Bachelor's degree in healthcare administration, business management, finance, or a related field. Minimum of 8 years of related experience in a healthcare or academic setting, including a minimum of 5 years in a management role with supervision and budgetary responsibility. Service orientation, demonstrating a commitment to meeting the needs of, and working collaboratively with, faculty, staff, students, and other stakeholders. Strong leadership, organizational, judgment, and problem-solving skills. Knowledge of financial management and human resources. Excellent oral and written communication and interpersonal abilities. Demonstrated project management skills. Demonstrated ability to develop professionally and assume increasing levels of responsibility. Preferred Qualifications: Master's degree in Business, Healthcare Administration, or related field. Experience in Academic and Clinical environments. Management experience in an academic, research, health care or similar setting, ideally with a physician leader. Knowledge of Six Sigma and/or Lean principles and systems. Knowledge of the administrative requirements associated with sponsored... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.