Campus Pride Jobs

Apply for Job Job ID361971 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A3 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job This position manages the daily and strategic operational and administrative functions of the Center for Drug Design (CDD) at the College of Pharmacy (CoP), University of Minnesota (UMN). The successful candidate will work within a diverse and inclusive environment to provide executive support to the CDD co-Directors and support our faculty/staff to solve complex problems within cutting-edge biomedical research and development. The position is responsible for a wide range of functions including operations, communications, administration, facilities management, student and faculty affairs, events and hospitality, and serving as a liaison in Human Resources (HR) to work with CoP HR. Principal Duties and Responsibilities: 50% Strategic and Operational Management Consult with and support the Center co-Directors on policy/program development and strategic planning. Create and archive key documents. Work closely with the Center co-Directors to manage Center faculty affairs and ensure compliance with the College and University policies: arrange faculty meetings, serve as the primary Office of Faculty Affairs administrative contact, managing annual performance reviews and promotions. Oversee the effectiveness of all CDD operational activities: gathering resources, creating standards, policies, and procedures to achieve strategic goals. Represent CDD at collegiate administrator meetings, committees, and task forces. Stay up to date on policy changes at all levels of responsibility. Maintain databases and create reports (i.e., Basic Sciences snapshot, REPA reports, etc.). Manage center space resources, manage TRIRIGA space database, costs, space assignments and facilities improvement initiatives and projects; maintain and process necessary documentation for equipment inventory; assist in acquiring, transferring and disposing of equipment. Manage hospitality. Schedule travels for visitors. Provide support for search committees and manage candidate visits. Coordinate the annual staff appreciation event and other special events. HR: Serve as a HR liaison to work with CoP HR to assist in new hire processes such as orientation and training. Assist HR with developing department processes to meet the needs of faculty researchers. Partner with collegiate HR on resolving complex HR issues. Oversee community outreach, public relations and social media. Manage internal communications. 50% Manage CDD Procurement Place and manage orders as requested by researchers. Manage Pcard reconciliation regarding charges made by department Prepare CDD leadership travel expense reports Supervision: None. Working Conditions: The majority of the work in this position is performed in a general office setting. Qualifications Required Qualifications: * BA/BS plus four years of related office and administrative experience or a combination of related education and work experience equaling eight years. * Proficiency in computer skills, including Microsoft Office (Word, Excel and PowerPoint), Google applications such as Gmail. Preferred Qualifications: * Previous experience working in an academic administrative setting. * Proven skills in management, communication, and organization. * Excellent oral and written communication skills (can create strategic documents with the guidelines from the co-Directors). * Ability to multi-task and prioritize (manage project and office responsibilities simultaneously, prioritize workload, follow-through, meet deadlines, and handle interruptions. Strong attention to detail. Effective organizational, time-management, and problem-solving skills). * Effective interpersonal communication skills. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colle gues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.