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Apply for Job Job ID361691 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job About the Job The Division of Hematology, Oncology and Transplantation is one of eleven divisions within the Department of Medicine, the largest department within the Medical School and University of Minnesota. This growing Division currently has 53 faculty, 36 administrative and research staff, and more than 20 fellows. The Division generates $17 million in patient care revenue and has a strong history of research, in partnership with the Masonic Cancer Center. The Division's faculty members serve in leadership roles throughout the Medical School, Academic Health Sciences, Masonic Cancer Center, and affiliated health systems. This position will develop and oversee administration, communications, and operational workflow for assigned programs and projects, including Training Grants such as the Hematology T32 and ASH HFFTP, to support faculty in the Division. The position reports to the Division Administrator but is accountable to the Physician-Investigators and the Fellowship Director. This position will be at least 1-day on site with potentially more depending on the work required. Manage administration for NIH-funded Hematology T32 research training program (25%) Assist in writing, compiling, and coordinating components of the NIH grant preparation and submission Assist in compiling and drafting progress reports Assist in compiling and drafting strategic communications regarding the program Coordination of PSTP and T32 postdoctoral candidate recruitment and onboarding Develop and coordinate ethics, writing, and career skills curricula in partnership with Department of Medicine (DOM) team Ensure compliance for meeting/exceeding NIH Responsible Conduct of Research and Diversity Equity and Inclusion (DEI) program requirements Implement diversity recruitment and retention initiatives, including pipeline coordination Establish and maintain a searchable database for current and past trainee career arcs including grants and publications Day-to-day administrative program support Coordinate faculty grant applications (25%) Write and maintain the online bibliographies in myNCBI for faculty NIH biosketches Maintain and populate datatables Write personal statements Complete Other Support documents in coordination with DOM Grant Coordinator Draft and compile annual progress reports and other grant materials Provide back-up support to HOT medical writer Marketing and Communications (45%) Promotional messaging: Develop promotional strategy and messaging to increase the visibility and impact of HOT research and programmatic efforts to internal and external audiences. Web content: Write original content and curate / edit existing text from other sources to meet strategic communication goals. Collaborate with the DOM Marketing and Communications team on projects and other efforts. Manage and enhance HOT division websites. Mass communications: Collect information and generate ideas to draft quarterly newsletter content. Communication Strategy: Develop measures to assess the effectiveness of communication plans in meeting strategic goals and utilize assessment data to inform future planning. Encourages the adoption of best practices, alignment with market trends, and emerging technologies. Assist with the development, coordination and project management of HOT communications to include clarifying business needs, target audience and timeline Work closely with DOM colleagues and key stakeholders to evaluate existing communication channels (e.g., emails, websites, etc.) and implement improvements Support communication measurement activities, including providing results to stakeholders, monitoring trends, and maintaining best practices Other duties as assigned (5%) About the Medical School: Committed to innovation and diversity, he Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery. The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations. Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud. Qualifications Required Qualifications BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years Preferred Qualifications: Experience communicating with diverse audiences through written and verbal communication Experience supporting, planning, and/or coordinating T32, NIH-funded, or sponsored grant programs Training and/or expertise in strategic communications, marketing, or public relations Demonstrated professionalism with the capacity to build effective relationships Proven project management experience Experience managing or assisting with projects involving multiple stakeholders Proficiency in organizing and managing cloud-based file storage systems such as Google Drive Excellent written communication skills, including experience in drafting executive-level correspondence Ability to manage multiple deadlines and requests in a fast-paced environment; strong attention to detail Demonstrated ability to work independently and as part of a team Demonstrated ability to maintain discretion and confidentiality Citation management experience, e.g. EndNote, Zotero Experience with SEO tools and Google Analytics Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.