Job Information
Aston Carter Account Payable Specialist in Milwaukee, Wisconsin
Job Title: Account PayableJob Description
Handle invoice processing (200-300 weekly), data entry, document matching, and check distribution (3 times a week). Conduct weekly check runs and manage monthly lease/rent payments. Ensure proper documentation and authorization for payment requests, resolve accounts payable disputes and discrepancies, and maintain vendor records. Process 1099 setups, prepare and distribute 1099 statements, assist with month-end close activities, manage the shared AP mailbox, and distribute daily mail. Audit the day before bi-weekly payroll, reconcile company credit card statements, prepare bank deposits, assist with the annual 401k audit, set up employees in the company intranet for expense report processing, perform additional accounting or administrative tasks, process supply orders, and attend meetings and workshops. Assist with departmental projects and audit requests.
Responsibilities
Handle invoice processing (200-300 weekly), data entry, document matching, and check distribution (3 times a week).
Conduct weekly check runs and manage monthly lease/rent payments.
Ensure proper documentation and authorization for payment requests.
Resolve accounts payable disputes and discrepancies.
Maintain vendor records, process 1099 setups, and prepare/distribute 1099 statements.
Assist with month-end close activities and adhere to deadlines.
Manage the shared AP mailbox and distribute daily mail.
Audit the day before bi-weekly payroll.
Reconcile company credit card statements and prepare bank deposits.
Assist with the annual 401k audit by gathering data and documents.
Set up employees in the company intranet for expense report processing.
Perform additional accounting or administrative tasks as needed, process supply orders, and attend meetings and workshops.
Assist with departmental projects and audit requests.
Essential Skills
3+ years in Accounts Payable or Accounting.
Experience in the Non-Profit Industry (1099's).
Proficiency in Microsoft Excel/Sage Intech.
Experience with purchase orders, way match, reconciliation, payable, and data entry.
Additional Skills & Qualifications
Associate Degree in Accounting or related field.
Proficiency in Microsoft Suite/Excel (pivot tables, V-lookups).
Strong organizational skills, team player, and ability to multi-task.
Work Environment
Work onsite 5 days a week from 7:30-4:30 or 8-5 with a mandatory lunch break. Flexible with PTO/appointments. Will be cross-trained. There are two other temps in different areas of the company that can assist with AP as well.
Pay and Benefits
The pay range for this position is $24.00 - $30.00
• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Milwaukee,WI.
Application Deadline
This position will be accepting applications until Dec 11, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.