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ADMINISTRATIVE ASSISTANT PINE HILLS CORRECTIONAL FACILITY MILES CITY, MT * * MISSION Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! JOB OVERVIEW The Administrative Assistant performs routine or non-routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. * Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals. * Handle incoming and outgoing mail, emails, and faxes. * Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. * Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. * Prepare responses to correspondence containing routine inquires. * Maintain and enter information into databases. * Proofread documents, records, or other files to ensure accuracy. * Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. * Provide services to staff or customers, such as order placement, account information, or invoice processing. * Type and distribute meeting agendas, notes, routine correspondence, orroutine reports or take meeting minutes. APPLICATION MATERIALS –/Applications missing required documentation may not be considered./ * Cover Letter * Resume * State of Montana Application Materials submitted but not requested may not be considered in the selection process, please make sure all attachments are marked as RELEVANT. If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position. BENEFITS * Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look here to learn more and see if you may qualify! * NOTICES Prison Rape Elimination Act of 2003 - Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position. Tobacco Free - *Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited. *The Montana Department of Corrections is anEOE/M/F/D/V/SO(Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation) QUALIFICATIONS * High school diploma * One year of experience performing a variety of office support or clerical work. Other combinations of education and experience may be substituted. *Title: *Administrative Assistant Location: Miles City Requisition ID: 24143240