Job Information
Wesleyan University Administrative Assistant IV - Academic Advancement (1.0FTE) in Middletown, Connecticut
Position Information
Job Posting Number S01294
Position Title Administrative Assistant IV - Academic Advancement (1.0FTE)
Department Deans-1191
Job Category Staff Posting
Position Type Full-Time
Work Location On Campus
Pay Type Hourly
Salary Range
$26.22 – $27.12/hr.
Compensation Practices
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Position Details
The Office of Academic Advancement, within the Office of Student Affairs, is responsible for a comprehensive program of academic advising and class management in the context of a residential liberal arts environment. This includes helping students develop educational goals and complete their graduation requirements; working with faculty to support student success in the classroom; facilitating access to academic and non-academic support services; and supporting student transitions from high school through the undergraduate years to life post-Wesleyan.
Reporting to the Dean for Academic Advancement, the Administrative Assistant IV provides front-line support for the Academic Advancement Office, including Student Academic Resources and Accessibility Services and works with students, faculty, staff, and parents.
Responsibilities include:
Undertakes annual projects and provides support and assistance for class management needs, including Academic Review, the petition process and University Major.
Coordinates comprehensive University Prizes process with academic departments and Student Affairs, overseeing approximately 245 prizes across the University.
Performs a variety of administrative and clerical services, including student correspondence and mailings, maintaining student files in Docfinity, organizing meetings, and managing office correspondence and procedures, including pre-major advisor reassignments.
Assists students, families and faculty with questions related to academic standing and University processes, including permission to transfer credits.
Prepares academic records for review as requested by students.
Coordinates and provides administrative support for the new student/transfer orientation and major open houses throughout the year.
Coordinates meetings and events, including room reservations, set up and ordering food.
Contributes to a team-based system of support for the Academic Advancement Office, and performs other duties as assigned.
This is an on-campus position.
This position is in the secretarial/clerical bargaining union. This position works 37.5 hours per week for 52 weeks for a total of 1950 hours.
Minimum Qualifications
Associate’s degree or four years related experience or an equivalent combination of education, training and work experience.
Experience in positions that provide exposure to a wide variety of secretarial and administrative activities.
Accounting and budget tracking experience.
Ability to set priorities, establish efficient procedures, multi-task, manage detailed work, and follow through with a minimum of supervision in a calm and effective manner.
Excellent communication skills.
Diplomacy, well-developed judgment, discretion, and sensitivity in dealing with a diverse range of people and confidential information.
Demonstrated knowledge of Microsoft Office 365 suite, including Word (including merging, creating, editing and formatting tables), Excel skills and Outlook skills (emails, calendars), Google documents, as well as OneDrive and SharePoint.
Ability and interest in learning new software programs.
Commitment to excellent student service and to teamwork.
Demonstrated ability to work within a diverse environment and interact openly with individuals of different backgrounds.
Preferred Qualifications
Experience in an academic environment.
Special Instructions to Applicants
The position is open until filled. For full consideration please apply by April 15, 2024 when first review of applications will begin.
Additional Information
All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) and computer skills assessment to the satisfaction of Wesleyan University.
Benefits
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans. We also offer flexible work schedules, employee and dependent tuition programs, as well as access to Wesleyan’s BLS & GLS programs for those who qualify (tuition is waived for up to 2 courses a term; some fees and taxes may apply).
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.
Quick Link https://careers.wesleyan.edu/postings/10378
Supplemental Questions