Job Information
Addison County Economic Development Corp. Non-Profit Office Operations Manager in Middlebury, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1187405
Job Opening Non-Profit Office Operations Manager
Reports To Executive Director
Employment
Dates
Year-round, part-time or full-time (3o-40 hours/week); flexible
schedule available; some remote work allowed; requires minimal
travel within Addison County; Occasional evening work
Status Non-Exempt
Starting Wage \$20.00-\$22.00/hour, depending on experience, plus benefits
ACEDC Mission
The Addison County Economic Development Corporation is a 501(c)(6) member-based regional
economic development organization. ACEDCs mission is to create an entrepreneurial and
innovative environment, nurturing businesses to launch, grow, and thrive. ACEDC assists
entrepreneurs and business owners from all backgrounds, businesses of all sizes, during all stages
of growth, while advancing economic and community development in Addison County, Vermont.
Job Purpose
The Office Operations Manager supports the organizations mission and ensures effective and
smooth operations by providing office management functions, coordinating contracted services,
and providing support to staff. This position handles a range of responsibilities associated with
the organizations operations and office management. The position reports directly to the
Executive Director and works collaboratively with all organization staff. The ideal candidate can
handle a wide range of assignments, ensure sensitive material is kept confidential, and is willing
to be flexible in their responsibilities.
Duties and Responsibilities
ADMINISTRATIVE
Provide administrative assistance, such as drafting and editing correspondence and
preparing communications
Take minutes at Board and other meetings
Follow Vermont Public Meeting Law to properly notice Board meetings and post board
meeting minutes and recordings
Develop, document, and maintain office procedures and protocols
Organize meetings, events, and webinar/seminars, including scheduling, sending reminders,
organizing speakers and sponsors and arranging catering
Manage info@ email account and triage requests
Organize and maintain all paper and electronic files
Manage office space subleasing
Manage office supplies and process mail
General office support for organization staff, including IT triage
Answer phone calls in a polite and professional manner, triage and direct calls
GRANT ADMINISTRATION
Provide grant administration for multiple Federal and State grants, including tracking staff
hours, invoicing, initiating accounts payable and receivable, records maintenance, and
oversight of, and collaboration with, grantors and grantees
Understand Federal and State grant rules and requirements
mailto:info@addisoncountyedc.org
Draft letters of support for grant applicants
BOOKEEPING AND LENDING ASSISTANCE
Interface with vendors and contractors, including initial processing of invoices, receipts, and
payments; research most cost-effective vendor contracts
Track and document operating revenues and expenses
Track and manage members, member dues, and municipal contributions
Assist with management of loan portfolio
MARKETING AND COMMUNICATIONS
Work with marketing and communications firm to:
o Improve, maintain, and update organization website
o Maintain CRM database and member relations platform
o Draft email blasts and newsletters and assist with newsletter
Skills and Attributes
? Experience with Microsoft Office 365, including Teams and SharePoint
? Experience with website and CRM software
? Strong IT and computer skills
? Working knowledge of databases, spreadsheets, and online forms systems
? Very detail oriented
? Highly organized, hig h standards for quality work
? Able to multi-task and navigate multiple deadlines and work schedules
? Excellent time management skills and ability to prioritize
? Outstanding written and verbal communication skills
? Ability to work independently while maintaining effective working relationships with co-
workers, supervisors, customers, and the general public
? Enthusiasm for the mission of ACEDC and its future
Minimum Qualifications
Associates degree required, Bachelor degree preferred, or 3 or more years of office
operations experience
Minimum 2 years experience with similar or equivalent organization in similar role
Computer proficiency required in all Microsoft Office products
Skills with customer relations management platforms and website management preferred r