Job Information
Robert Half Property Administrator in Miami, Florida
Description
Your day-to-day responsibilities will include…
Perform basic accounting functions including:
Direct responsibility for accuracy of all accounting entries, financial reconciliations and cash management
Enter approved invoices into the accounts payable system
Maintain local petty cash funds, reconcile accounts, and replenish funds.
Maintain a spreadsheet for all center credit card purchases. Replenish funds to the credit card bank account on a monthly basis and complete monthly reconciliation.
Create assigned invoices and track payments
Generate timely (day of) tenant open and close notifications and maintain the photographic database of the open and closed stores. This often includes going to the space and taking photos, then uploading them to a shared drive.
Open and distribute all incoming mail and facilitate all outgoing mail (overnight, etc.).
Responsible for most of the administrative functions within the property management office. This may include maintaining inventory and ordering office and kitchen supplies as needed; booking schedules for the community room, conference room and leasing offices; coordinating food and/or catering orders for company meetings/ events; and answering phones and directing calls.
Maintain accurate and complete department files and records, all tenant files and records, and create new tenant files for tenants that will be opening soon in accordance with company records retention requirements.
Support all programs initiated by other departments within the organization (i.e. Marketing, Security, Customer Service, Leasing, Specialty Leasing, SP& D, etc.).
Serve as one of the primary contacts for tenants and customers who come to the Management Office with an inquiry. Serve as the “face” of the management team in conversations with any tenant, contractor and/or customer.
Maintain the Mailbox key Program.
Responsible for coordinating Shred It pickups and invoice processing.
Maintain the Charitable Contribution Program.
Additional tasks as assigned.
The ideal candidate will have…
Proficiency in Microsoft Word and Excel, as well as experience with financial management software
Knowledge of generally accepted accounting principles
High school diploma or equivalent required
Associates Degree in a related field preferred, or equivalent education and experience
Enthusiasm for the job and working with a great team!
Please send your resume to: Jacqueline.Mejia@RobertHalf and call 786-698-7072
Requirements Accounting Software Systems, ADP - Financial Services, CRM, JD Edwards EnterpriseOne, Management System, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Billing Functions, Budget Processes, Property Management TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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