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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12436106

Our global pharma client is seeing a REMOTE Publication Project Manager to join their team for the next 12 months, potential to extend.

Top Skills Required:

Project management of publication documents\ Vendor management experience\ Experience with Datavision

The Publication Manager provides operational support to the Global Scientific Publications (GSP) Team, managing publication documents such as encore abstracts, posters, and slide presentations. This role ensures adherence to policies, processes, and procedures, and maintains publication project records in Datavision. The position involves end-to-end vendor management, including billing and purchase order maintenance, and managing encore publications.

Responsibilities:

Support all vendor and contract management for GSP, ensuring accuracy for monthly budget forecasts.\ Train vendors on policies and procedures, maintaining relationships through regular health checkups and timely billing.\ Perform invoice analysis and budget reconciliation, identifying issues, cost savings, and adjustments through LBE meetings.\ Compile data and report metrics and KPIs from various sources, preparing routine and ad hoc reports to support financial and budget tracking.\ Create yearly congress calendars and trackers, manage QR codes for scientific posters, and facilitate the printing and shipping of posters.\ Facilitate the Encore Abstract and Poster process, adjusting original abstract content to encore content using AI to reduce word count.\ Coordinate with Publication Team Leads to ensure vetted encore publications are planned, tracked in Datavision, and adhere to established SOPs and timelines.\ Ensure encore submissions and presentations meet congress requirements and criteria.\ Maintain SharePoint sites and publication repository updates.\ Liaise with affiliates on publication status, updating plans or trackers, and vetting affiliate additions (e.g., IITs/IISs).\ Support routing of IIS, PAA, LP, and other publications through the publication system for 1070 approval.\ Interact with various levels of management and functions within the organization, including Corp Accounts Payable, Finance, Outsourcing, GMO Project Managers, and all areas within GSP.

Qualifications:

BA/BS preferred in Science, Healthcare, Business, or Project Management.\ At least 2 years of experience in data entry, clerical, document specialist, or reconciliation roles.\ Prefer 4+ years of relevant work experience in project/process management, publications management, medical/technical writing, Datavision software, and compliance.\ Process-oriented, able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects and deadlines.\ Highly detail-oriented with a strong ability to work independently and in a team environment.\ Excellent organizational and oral/written communication skills.\ Comfortable working with senior-level internal and external customers in a collaborative and clear manner.\ Proficient in Microsoft Office suite, SharePoint, and internet tools, including electronic file storage and retrieval.\ Demonstrates critical thinking, recommends process improvement projects, and applies analytical and problem-solving skills through all aspects of the job.\ Can discern between general vs. confidential/sensitive reporting information and act accordingly.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits

Creative Circle\'s Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behav oral health, and 401(k) plan. Sick leave is provided to Candidates whose assignmentwork location{target="_blank" rel="noopener"}is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.\ \ Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:\ \ Email your resume in Word to:\ \ meggan.sharma@jobalert.creativecircle.com\ **Please do NOT change the email subject line in any way. You must keep the JobID: : MS14-1834747 -- in the email subject line for your application to be considered.***\ \ Meggan Sharma - Recruiter, National Delivery\ \ For this position, you must be currently authorized t